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REPTON SQUASH CLUB
MEETING OF DIRECTORS
MINUTES OF COMMITTEE MEETING
Date of meeting: 3rd June 2008 Venue: Repton Squash Club Start time: 19.30 hrs
Present: A Oldbury Apologies: None
S Evans
M Allen
W Hibbert
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Ref.
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Action
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1.0
2.0
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Apologies
No apologies were received.
Minutes of Last Meeting
The minutes of the meeting of 15th April 2008 were approved as an accurate record.
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3.0
3.1
4.0
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Secretarial and Administration
(ref 3.1) (carried forward) A discussion was held regarding production of the handbook for Repton Members. It was agreed to shelve the handbook as costs and effort to produce it were likely to prove prohibitive. Instead AO agreed to forward the membership list to WH so that he could try and extract the most relevant information for distribution to members. AO also agreed to produce copies of the current list to store behind the bar.
Membership Matters
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AO/WH
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4.1
4.1.1
4.1.2
4.2
4.2.1
4.2.2
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New Members
Membership currently stands at 106. 3 new members since last meeting, namely: Corinne Marsh, Dave Chaderton and Sarah Fraser. AO agreed to supply a copy of the latest membership list to MA.
AO stated that two members had been chased for subscription renewal recently who had not replied (Rachel Chapman and Simon Wilson). WH to cancel their key fobs. All other ‘expired’ 3 month members had renewed.
Other Membership Matters
It was agreed that the Club needed an event during the Summer to encourage membership integration – after some deliberation it was decided to hold a Racketball team tournament on 10th July, with maybe a similar Doubles tournament to follow later.
AO agreed to send out a mailshot to all members informing them of the above.
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AO
AO
SE
AO
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5.0
5.1
5.1.1
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Juniors
Coaching
SE reported that Lee Watson has continued with the Friday night Junior coaching sessions. These are going strong with a good number of juniors attending. In addition a Junior tournament is being planned and organised by Lee for sometime in the next 2 months.
AO had previously checked the list of Junior attendees to ensure that all were members of the Club. This produced a few discrepancies but it had been noted that children under the age of 7 were not required to be members in order to use the facilities. SE to check if there were any juniors over 7 that were non-members and chase up accordingly.
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SE
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6.0
6.1
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Treasury and Finance
Current Balances
Nat West - £3873.16
Close Bros - £11966.85
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6.2
6.2.1
6.3.1
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Court Usage & Bar Takings
WH supplied figures up to and including May 2008 (see Appendix A). It was unanimously agreed that there was a marked improvement in the figures over the last few months. The historical information relating to court usage and bar takings has been supplied to IR for analysis. WH to discuss with IR about a way forward.
Bank Mandate
(ref 6.3.1) (carried forward) SE has now received the forms from NatWest, via JB. All forms are required to be completed by IR, SE and AO (the new signatories). All parties to contact their local branch of NatWest, producing the form(s) and necessary ID in order to finalise the signatory changes.
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IR
IR/SE/AO
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7.0
7.1
7.1.1
7.1.2
7.2
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Club and Team Squash
Team Squash Update
SE reported that the Club have started off well in the Derbyshire Summer League. Due to the high standard of squash in Division 1 it has been mainly players from the top of the ranking list that have been used so far; however SE stated that he would rotate the team as the strength of the opposition dictated.
Internal Leagues/Competitions
MA reported that all new members had been added to the ladder. AO to include details of the ladder in the mailshot being produced under item 4.2.2.
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Committee
AO
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8.0
8.1
8.2
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Facilities
(ref 8.1) (carried forward) It was unanimously agreed that the court fans need repairing as delaying this could have a detrimental effect on the condition of the courts. WH stated that an engineer is to visit the Club next week to quote.
Post meeting note: The quote for the fans was £915.00 for all of them. As we had already agreed it was a necessity to get them done, SE authorised Will to proceed with the works. WH to inform the Committee when they can be done and what/if there will be any disruption.
(ref 8.2) (carried forward) The ongoing issue of the pressure of the showers in the Mens changing rooms was raised. WH to attempt to resolve and contact SE to discuss once a plan is formulated.
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WH
WH
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9.0.
9.1
9.2
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Any Other Business
A vote of thanks to SE was passed for all his recent work on obtaining the Bronze Club Charter mark from England Squash. More details about the benefits to the Club are available at http://www.englandsquash.com/counties/aboutus.cfm.
E-On has asked for an electricity meter reading from the Club; WH to obtain the reading and reply to E-On.
A date needs finalising for this year’s AGM. AO to speak to IR about timescales for production of the end of year accounts and agree on a date for the AGM. AO to notify Committee and membership in due course.
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WH
AO
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10.0
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Date of Next Meeting - Wednesday 16th July 2008, commencing 7:30pm
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Signed: Chairman: Secretary:
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