Site updated: 30/11/11

(back to previous page)

MINUTES OF ANNUAL GENERAL MEETING OF REPTON SQUASH CLUB LTD HELD AT 19.30 TUESDAY 18^th SEPTEMBER 2007

Minutes of meeting

Date of meeting: 18 September 2007     Venue: Repton Squash Club           Start time: 19.30 hrs

Purpose of meeting: Annual General Meeting   

Attendees: S Evans                                     Apologies : P Howkins                          Distribution: Attendees

                 M Allen                                                        D Wood                                                Notice Boards

                 J Boyden         

                 I Rodgers   

                 C Wood

                 A Oldbury

                 G Whitehurst

                 G Oldbury  

                 M Davies         

                 W Hibbert

                 G Hill    

 

1.0 Minutes of Last Meeting   1.1 The minutes of the last AGM held on the 3rd October 2006 were approved as an accurate record.   2.0 Consideration of the Accounts   2.1 The Accounts for year ending 31st March 2007 were adopted by the meeting.   2.2 IR highlighted the following points relating to the P&L Account:-   Bar takings and court usage were significantly down over the last year. Despite the above point, gross profit percentage had been largely maintained. There had been significant recent expenditure (£3000) on a new Fire Detection System. An error had been highlighted in that the standard School re-charge fee of £1200 had not been settled, therefore the outstanding payment to the School would be carried forward into the current financial year. 2.3 It was reported that so far more than half the existing 2006/07 membership had still failed to renew their subscriptions for the coming 2007/08 season.   2.4 It was highlighted that, at the current rate of decline, the club would reach a point within 2-3 years where it was unable to remain self-sufficient.   The current bank balances for the Club were reported as:-   2.5 Close Bros.    -     £11,665.95      Nat West        -     £4,215.49   3.0 Directors’ Reports   3.1 Chairman – see Appendix 1 to these Minutes   3.1.1 JB reviewed progress against the main objective set by the Committee at the start of the 2006/2007 season – to attract new, more active, members of the club onto the Committee to replace the resigning Committee members and bring some enthusiasm and fresh ideas to the role. The progress achieved against this objective is detailed in Appendix 1 – Chairman’s Report and is supplemented by reports from the other Directors as indicated below. The latest situation regarding Membership numbers following subscription renewal due 1st September 2007 was provided by the Secretary. Based on those paid to date, those expected imminently, and resignations advised, it is likely that membership for the current season would see a significant decrease. This underlines the urgency of attracting (and retaining) members during the forthcoming year in order to maintain the viability of the Club. It was noted however that this decline was most likely consistent with other clubs throughout Derbyshire as witnessed by the reduction in teams competing in the Derbyshire Leagues.   3.2 Facilities, Website and Internal Leagues – see Appendix 2   3.3 Club and Team Squash – see Appendix 3   3.4 Coaching and Development – see Appendix 4   4.0 Election of Directors   The following members were elected as President, Secretary and Club Captain, together with the election of 3 new Directors:     Position     Member   Secretary Mr Adrian Oldbury Club Captain Mr George Whitehurst Director Mr Simon Evans Director Mr Will Hibbert Director Mr Martin Allen President Mr John Boyden   Other Directors Continuing in Office: Mr Ian Rodgers (Treasurer)   Retiring Directors Not Seeking Re-election: Mr David Wood Mrs Carol Wood Mr Paul Howkins Mr James Bunt Ms Nim Wilkinson   5.0 Any Other Business   5.1 The outgoing Committee members received a vote of thanks from the new Committee.   The meeting closed at 20.25 hrs.     6.0 Date of Next Committee Meeting (provisional)   Wednesday 17th October 2007 commencing 18:30hrs.   Signed: Chairman…………………………………….            Secretary……………………………………..

APPENDIX 1

Chairman’s Report

• On 8^th November last year at the first Committee meeting after last year’s AGM, I announced that I (along with David and Carol Wood) would be leaving the Committee at this AGM.
• It was obvious then, and still remains so now, that younger, more active playing Members need to take charge of running the Club.
• Due to the difficulties in attracting Members who would give proper commitment in assisting with the Club’s business and objectives, the Committee only set one major objective last year (which was over and above the on-going day to day administration of the Club). This was to attract new Members onto the Committee who would devote reasonable effort to the tasks necessary to maintain a viable Club.
• To this end, I am pleased to confirm that George Whitehurst, Simon Evans, Will Hibbert and Martin Allen have agreed to assist and serve the Club by joining with Adrian Oldbury and Ian Rodgers to form the new Committee for the 2007/2008 year – subject, of course to election confirmation.
• I remember 3 years ago when David Wood retired as Chairman, he stressed that in order to meet the objectives which he and his Committee set, which was to:
• attract new Members
• improve facilities
• improve revenue
• to maintain RSC as a viable concern
• it was imperative that the Club had a high level of support, involvement and enthusiasm from all the Members and so over these years we have tried to encourage this greater participation in order to achieve these aims.
• We have only partially succeeded in our task – and now with the apparent national decline in the sport the job of achieving this on-going objective will become somewhat more difficult.
• Despite this, I am greatly encouraged by the enthusiasm and actions already taken by the new Committee and I really do hope we can communicate this to the other Members of the Club in order that they will give a large vote of confidence to the new Committee by supporting the initiatives they are implementing.

Membership

The first major task to be undertaken is to contact the 60+ Members who, as yet, have not rejoined – this must be a priority for which someone needs to co-ordinate an action plan of contact and encouragement to re-join.

Sponsorship

We have maintained a reasonable income from sponsorship and already action is being taken to maintain this source of revenue.

Website

Our website is certainly one of, if not the best of, all Derbyshire clubs and is kept current and extremely up to date by the efforts of David Wood and I would like to record our thanks to Dave for his offer to continue supporting and assisting the Committee in this activity.

Facilities

Here again we are indebted to David Wood for the time and effort he has given in managing (and, in many cases, doing) the Club’s maintenance. David has reported:

• See paragraph 1 of Faciilties report (Appendix 2)
• See paragraph 2 of Facilities report (Appendix 2)
• The 2007 infrastructure maintenance program has been completed with the exception of 3 current on-going items which the Committee are aware of.

 

Plans & Objectives for 2007/2008

• See ‘Plans/Objectives’ of Facilities report (Appendix 2).

Coaching & Squash Development

The Friday night junior coaching has continued throughout the year and again we wish to record our grateful thanks to Carol Wood for the time she has devoted and for encouraging the membership of juniors into the Club.

We are also extremely pleased that Carol has agreed to help the Committee by continuing with this activity for the coming season.

In conclusion, I would like to thank:-

Nim Wilkinson for her time as President and to record the Club’s appreciation for the service she gave throughout her many years when she was a regular and very successful playing Member.

Paul Howkins has finally succumbed to formally retiring from the Committee due to continually working away from home and increased levels of fatherhood. Thank you again Paul, for the time served on the Committee.

James Bunt has also had a somewhat annus terribilis and he has had to retire due to increased work and domestic pleasures. Thank you James, for the time you have given.

Lastly, I would like to formerly record a massive thank you to David and Carol Wood. The effort, time and devotion they have given to the various affairs of the Club could only be appreciated after the recent reallocation of the duties they performed were detailed to the new Committee. 

It is indeed comforting news that both David and Carol are prepared to assist the new Committee by continuing to carry out these tasks under the direction of the new Committee.

APPENDIX 2

FACILITIES REPORT etc. – DAVE WOOD

Facilities:

Achievements 2006/2007

As anticipated in last year’s report, this has been entirely a year of infrastructure maintenance given the declining revenues of the Club.

The only major project undertaken was the installation of an automatic fire detection system in order to meet existing legislation and minimise the risk to Club staff and members in the event of a fire.

The 2007 infrastructure maintenance program has been completed with the following exceptions:-

• 3 year Electrical Safety Testing – due to be undertaken in November 2007 and will be scheduled accordingly.
• Court 1 cleaning – agreed by Committee to be deferred until Summer 2008 when it was provisionally proposed to carry out cleaning of all 3 courts – suggest new Committee review this decision in Jan 2008.
• External Painting of Club (last carried out 2001) – suggest new Committee review and confirm when this should be scheduled.

Plans/Objectives 2006/2007

Following my retirement as a Committee Member at this year’s AGM, Will Hibbert will pick up responsibility for Facilities Management on the new Committee. A handover of responsibilities/key documentation has been completed. I will assist Will by continuing to organise the annual infrastructure maintenance program on behalf of the Club, and will provide an update of progress to Will for Committee meetings.

Web Site

The web site was maintained up to date on a regular basis throughout the year and no problems were experienced. Match Reporting worked well up to Christmas but thereafter regular reports were received only from the 1^st Team.

I have agreed to continue to maintain the web site on behalf of the Club for the forthcoming year. For this to be successful, it is important that the new Committee agree a formal method of communicating to me any new information to be posted or amendments to existing information on the site in order that it remains up to date and relevant.

Internal Leagues

The ‘Rule Britannia’ format internal leagues were run throughout the season up to May 2007. However despite frequent email exhortations for members to participate, activity continued to decline and the decision was taken in July to discontinue the leagues. The Internal League system was seen as a vital element in attracting new members to the Club – it is hoped that the new Wednesday Club Night will provide an alternative means of integrating new members into the Club.

APPENDIX 3

REPTON SQUASH CLUB

TEAM REPORT

WINTER TEAMS 2006/2007

 THE FIRST TEAM FINISHED ABOUT HALFWAY IN THEIR DIVISION, WHILST THE SECOND AND THIRD TEAM ONLY MANAGED TO STAY IN THEIR DIVISIONS:

THROUGHOUT ALL OF THE WINTER SEASON THE FIRST TEAM KEPT A CONSISTENT TEAM, BUT THE SECOND AND ALSO THE THIRD TEAM HAD PROBLEMS WITH MEMBERS BEING UNAVAILABLE THROUGH WORK COMMITMENTS OR INJURY THEREFORE PEOPLE WERE UTILIZED FROM THE TEAMS BELOW OR FROM THE POOL OF MEMBERS WHO ONLY PLAY IN AN EMERGENCY.

WINTER TEAMS 2007/2008

POSTERS WERE PUT UP IN THE CLUB FOR PEOPLE TO PUT THEIR NAMES DOWN FOR THE NEW WINTER TEAMS, TO SEE HOW MANY TEAMS THE CLUB WOULD BE ABLE TO PUT IN THIS YEAR. WITH THE INTRODUCTION OF CLUB NIGHT AND NEW MEMBERS COMING DOWN IT WAS PERCEIVED THAT WE WOULD PUT FOUR TEAMS INTO THE DERBYSHIRE LEAGUES THIS YEAR, BUT ON REFLECTION AFTER TRYING TO ASSEMBLE TWO TEAMS FOR THE FIRST GAMES OF THE SEASON I THINK THAT THE BEST WE COULD PUT TOGETHER IS ONLY THREE TEAMS. THIS IS MAINLY BECAUSE WE HAVE NOT HAD ALL OF THE PEOPLE THAT TOOK PART IN THE WEDNESDAY CLUB NIGHT SESSIONS RE-JOIN THE CLUB FOR 2007/08, AND ALSO BECAUSE SOME OF THE NOMINATED PLAYERS WILL NOT COMMIT TO PLAYING FOR THE TEAMS ON A REGULAR BASIS.

SEE BELOW THE NOMINATION FOR 2007/08

1. BEN SMITH                                 11. JOHN CLAY

2. SIMON PRICE                             12. GEORGE WHITEHURST

3. ADRIAN OLDBURY                  13. DEREK YOUNG

4. SIMON EVANS                           14. WILL HIBBERT

5. JOHN KIRTLAND                       15. GRAHAM SWANSON

6. ANDY DRZEWIECKI                 16. ROY MUZYKA

7. MARTIN ALLEN                        17. JULIA MUZYKA

8. DAVE CLIBBORN                       18. MARK TRICKEY

9. TIM STRETTON                          19. JAMES BUNT

10. IAN RODGERS                          20. JOHN BURTON

                                                             21. ROB FLINN

COACHING & DEVELOPMENT REPORT 20062007 SEASON

• Friday Night Junior Squash Sessions
• Between 10 and 16 juniors regularly attended these sessions which were split into 3 groups as follows:
• MiniSquash (5.50–6.45pm)   3–6 attendees
• Squash Beginner (6.50–7.30pm)  3 attendees
• Squash Improver (7.30-8.30pm)  4–8 attendees
• Due to my holiday commitments and weekends away, only 6 sessions were held during the period September to December 2006 and a further 8 sessions were held during the period January to April 2007.
• In addition, junior leagues were organised, to be played on Friday nights or during the school Xmas and halfterm holidays which were reasonably well supported and must have resulted in some additional court revenue for the club.
• Junior Club Championship
• Unfortunately, the junior tournament originally planned for November 2006 had to be postponed until April 2007.
• In order to encourage as many juniors to be involved, the preliminary round of this year’s tournament took the form of a two round robin leagues with the top two from each league competing in the semi-finals of the main competition and those in 3^rd and 4^th place competing in the plate competition. The junior finals were held on Friday 20^th April 2007 and my thanks go out to the mum’s who prepared refreshments and rallied support from all the other juniors who had participated in the earlier rounds.
• Plans for Junior Squash in 2007-08 Season
• The Friday night sessions will to continue as from 14^th September 2007 between 6.00pm and 8.30pm. I plan to hold a single MiniSquash session (6.0pm to 6.30pm), follow by Squash Beginners (6.30pm to 7pm) and then Squash Improvers (7.0pm to 7.30pm) the courts will then be available until 8.30pm for the juniors to continue with individual games. I intend to ask if any parents are prepared to help out with these sessions or is prepared to supervise the children on the nights I am not available.
• Ladies Squash
• Although the group of ladies playing squash during the 2006-07 season increased slightly unfortunately we had insufficient lady players willing to commit a whole evening to team squash.  Therefore it was with regret that we had to withdraw the ladies’ team from the Derbyshire league in December 2006 and we have not entered a team for the 2007-08 season.

(back to previous page)

If you have any queries or comments regarding this site please email webmaster@reptonsquashclub.co.uk