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Ref.
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Action
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1.0
2.0
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Minutes of Last Meeting
The minutes of the meeting of 21 June 2006 were approved as an accurate record.
Resignations
JB announced the resignation of Mike Lambert as Club Captain from the Committee due to changes in team organisation, and thanked Mike for his contribution and support given to the Club during his time on the Committee.
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3.0
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Introduction of New Committee Members
JB announced that following ML’s resignation, Adrian Oldbury and George Whitehurst have agreed to join the Committee to assist in the running of Club and Team Squash. (See Section 8 of these Minutes). It was agreed that AO and GW would not be formally co-opted as Directors of the Club until their new roles had been finalised.
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JRB/JB
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4.0
4.1
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Matters Arising from Last Minutes
JRB will complete relevant Companies House documentation to cover resignations of Mike Lambert, Jo Bunt, Simon Evans and Martin Howson.
All other matters arising from the last meeting were reviewed under the appropriate section.
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JRB
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5.0
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Secretarial and Administrative Matters
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5.1
5.1.1
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Items from 21st June
(ref. 3.1.1) The search for an appropriately sized A Board continues (carried forward) and is becoming a serious contender for the longest unfulfilled action point award.
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JB
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6.0
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Membership Matters
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6.1
6.1.1
6.2
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Items from 21st June
(ref. 4.1.2) JRB to ensure latest key fob numbers maintained on membership list. ( carried forward). IR to email latest membership list including key fob details to JRB for updating.
New Members
Applications for membership have been received from:-
Robert Dixon – Adult
Alex Dixon – Junior
These were approved by the Committee.
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IR/JRB
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7.0
7.1
7.1.1
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Treasury and Finance
Items from 21st June
(ref. 5.1.1) JB has recently been sent Nat West account details by IR and will now attempt to resolve outstanding signatory problem. (carried forward)
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JB
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7.1.2
7.2
7.3
7.3.1
7.3.2
7.4
7.4.1
7.4.2
7.4.3
7.5
7.5.1
7.5.2
8.0
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((ref. 5.1.3) IR has actioned the 3% salary increase for the Club Steward and his Assistant effective from 1st May 2006 as agreed at April meeting. IR to confirm in writing to MD and SD.
Current Balances
Close Bros. - £13751.38
Nat West - £9825.15 (both accounts)
Year End Accounts – Review
IR circulated the first draft copy of the end of year accounts received from Smith Cooper and highlighted a number of minor issues. IR will investigate these further before finalising the Accounts.
JRB to supply IR with an accurate list of Directors who served during year ending 31st March 2006.
AGM
It was agreed to hold the Club AGM on Tuesday 3rd October commencing 7:30pm.
JRB to send out notification to all Club Members.
IR to provide JRB with electronic version of previous Notification Letter. (IR/JRB to resolve problem with disk of secretarial info originally provided to JRB.)
Subscriptions
It was agreed to hold annual membership subscriptions and court fees for the 2006/2007 season at current rates.
JRB to send out Subscriptions Renewal Notice at same time as AGM Notification Letter before 22nd August to avoid the new (excessive) postal charges regime!
Club and Team Squash
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IR
IR
JRB
JRB
IR/JRB
JRB
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8.1
8.1.1
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8.2
8.2.1
8.3
8.3.1
8.3.2
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Team/Competition Organisation
Following the resignation of ML as Club Captain, and a meeting of team players on Monday 31st July attended by JB and ML, the following Club members have volunteered to assist as follows:-
Simon Evans – Team Coordinator and Team Contact for Club but not on Committee.
Adrian Oldbury – Internal League Motivator assisting DW and joining Committee.
George Whitehurst – Tournament and Competition Organiser.
Following some discussion, the Committee suggested that Adrian Oldbury should be approached with a view to taking on the ‘formal’ role of ‘Club Captain’ for Repton Squash Club with assistance from SE and GW as described above.
JB to discuss with AO, SE, and GW and confirm these roles asap.
Items from 21st June
(ref. 6.1.1) ML to issue Team Captains Check List to captains prior to start of next season. ML to stress importance of adhering to start times for matches. Responsibility for this to be passed to AO/SE once roles confirmed.
Club Competitions
(ref. 6.2.1) (carried forward) In view of apathy in getting games played and difficulty in getting players available for this season’s competitions and finals, it was agreed to attempt a new format for next year incorporating the following characteristics:-
- Hold earlier in season culminating in Finals Night towards end January
- Entry Fee for all competitors.
- Specific nights to be set for preliminary rounds with courts marked off for purpose
- Short period between preliminary rounds
- Exception to above will be Doubles Tournament which will retain this year’s successful format
ML to organise tournaments on above basis drawing on support from Committee and Club members as appropriate. This approach to be discussed with AO/GW once roles confirmed.
(ref. 6.2.2) Internal Leagues – Master Cars Trophy for person playing most games in year to be based on position at end December 2006. ML has provided DW with record of first ‘Americana’ League – DW will communicate league table at end of Summer Handicap League.
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JB
JB
JB
DW
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8.4.
8.4.1
8.4.2
8.4.3
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Team Squash
Following the internal team players meeting on Monday 31st July, it has been agreed that the current Repton 1st team will be disbanded and withdrawn from Derbyshire Winter Squash League 1. ML has informed the DSRA accordingly and confirmed that Repton will only be entering 3 teams. He has also requested that if at all possible Repton second and third teams could be scheduled to play on different nights. It has been confirmed that Repton have already paid for the entry of 4 teams – it was agreed that a refund should be requested.
The captains of the winter teams will be:-
1st Team – Simon Evans
2nd Team – Steve Coppard
3rd Team – Will Hibbert
Final Nomination Order is required to be communicated to the DSRA prior to the first fixture.
ML will contact Richard Davies and Ryan Loska to advise them of the revised situation.
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IR(?)
SE
ML
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9.0
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Action Plan Progress Reports
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9.1
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Sponsorship
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9.1.1
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(ref. 7.2.2) All invoices for handbook advertising raised – some payments outstanding. JB to confirm status with PH.
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JB/PH
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9.2
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Marketing & Promotions
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9.2.1
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(ref. 7.3.2) In absence of poster work from Pete Riley for external advertising of the Club, it was agreed that JRB would place advertising with Burton Circle, Hilton Advertiser, Repton Parish Magazine and via the local NHS network to which he has access. Plans for promotional evenings were dropped due to lack of resources.
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JRB
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9.3
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Social
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9.3.1
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(ref. 7.4.1) Vacancy Notice for Social Manager put on web site and Notice Board but no response to date.
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9.4
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Coaching and Squash Development
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9.4.1
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Report prepared by CW and attached as Appendix A
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9.4.2
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England Squash Bronze Club Charter
It was agreed that efforts to achieve this should remain on hold pending more certainty that the Club could provide the necessary resources to sustain such status.
(carried forward)
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9.5
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Facilities
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9.5.1
9.5.2
9.5.3
9.5.4
9.5.5
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(ref. 7.6.1) Internal Décor Improvement – costed proposals from design consultant received – unfortunately costs for full scheme far exceed Club’s maximum potential budget for such improvements. Plans to be put on hold until further notice (carried forward).
(ref. 7.6.2) Cleaning of Courts 2 and 3 organised for 3rd and 4th October 2006.
(ref. 7.6.3) Deadlocking of Club at weekends/bank holidays following departure of Gary Jones in July – arrangements made with Repton School to carry this out, but requires change to Club closing times at weekends – 4:30pm on Saturdays and 9:00pm on Sundays. DW to inform membership via Notice Board and web site.
(ref. 7.6.4) Collection of mail for Club from school - organised to be available at Sports Hall Reception for collection.
In line with new Fire Safety Law, Risk Assessment to be completed by October 2006.
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DW
DW
DW
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10.0.
10.1
10.2
10.3
11.0
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Club Steward’s Review Meeting
Review Meeting held by DW with Mick Davies on 2nd August. No issues to report.
(ref. 8.1) Tape/CD player for Club provided by ML
June and July bar/court usage statistics attached as Appendix B.
Any Other Business
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11.1
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No items to report
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12.0
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Date of Next Meeting
Wednesday 27th September 2006 commencing 7:30pm
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