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REPTON SQUASH CLUB
MEETING OF DIRECTORS
MINUTES OF COMMITTEE MEETING
Date of meeting: 3rd March 2008 Venue: Repton Squash Club Start time: 19.30 hrs
Present: G Whitehurst A Oldbury I Rodgers
S Evans W Hibbert
M Allen J Boyden
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Ref.
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Action
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1.0
2.0
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Apologies
All Committee members were present.
Minutes of Last Meeting
The minutes of the meeting of 22nd January 2008 were approved as an accurate record.
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3.0
3.1
3.2
4.0
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Secretarial and Administration
(ref 3.1) A discussion was held regarding production of the handbook for Repton Members, now that this year’s membership list was up to date. GW had spoken to Steve Pogmore about typesetting, printing etc. Steve had stated that the electronic document formats may no longer be available – which would increase the amount of effort required to produce a new handbook. GW/SE to continue to liaise with Steve.
AO confirmed that Companies House have been sent the relevant documentation regarding changes to the Committee membership.
Membership Matters
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GW/SE
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4.1
4.1.1
4.1.2
4.2
4.2.1
4.2.2
4.2.3
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New Members
Membership currently stands at 97. New members since last meeting are: Catherine, Ian and Simon Coulton (3 month – responded to advert), Alison Hart (3 month – responded to advert), Paul Beeby (6 months – plays with Tuesday night group), and Richard Pope (6 months). Post meeting note: Paul Howkins has also rejoined the club for 6 months, taking the membership up to 98.
(ref 4.1.2) (carried forward) AO reported that an enquiry had been received from Sean Mahon, but that this needed chasing up. MA to make contact in his role as New Member Co-ordinator.
Other Membership Matters
A discussion was held regarding the ‘new members’ advert that was published in the January edition of the Hilton, Littleover and Willington Advertiser magazines. It was agreed that this had been a success and another advert should be run in the April edition of the Hilton and Willington magazines. SE to take this forward ASAP.
AO agreed to supply a list of current members to Mick Davies to allow email addresses to be obtained for inclusion on mailshots.
AO agreed to send out a mailshot to all members informing them of the resurrection of the ladder.
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MA
SE
AO
AO
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5.0
5.1
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Treasury and Finance
Current Balances
Nat West: £4,625.13
Close Bros: £11,966.85
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5.2
5.2.1
5.2.2
5.2.3
5.3
5.3.1
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Court Usage & Bar Takings
WH supplied figures up to and including January 2008 (see Appendix A). The historical information relating to court usage and bar takings was supplied to IR for analysis. IR to report back to the Committee.
(ref 5.2.2) It was confirmed that the cost of booking a court had been increased to £5 and all outstanding tasks in relation to this were now complete.
The subject of other areas of cost and expense reductions was also discussed at length. SE agreed to arrange an urgent meeting with the School Bursar to discuss the operating costs of the club.
Bank Mandate
(ref 5.3.1) (carried forward) JB stated that he was now in possession of the appropriate forms from NatWest and these would be passed to IR/SE to allow them to contact the bank and arrange a meeting to change the signatories.
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IR
SE
JB/IR/SE
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6.0
6.1
6.1.1
6.1.2
6.2
6.2.1
6.2.2
6.4
6.4.1
6.4.2
6.4.3
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Club and Team Squash
Team Squash Update
GW discussed in his report (see Appendix B) how the three Mens teams were faring in the Derbyshire Winter Leagues. He also stated that Gill Ford was inviting applications for entry into the Summer League. It was agreed that Repton should enter at least one team. GW to progress.
GW also stated that the 2nd team were through to the quarter finals of the KO Cup (against Kimberley Manor). SE confirmed that the 1st team were unlikely to contest their tie with The Manor 1.
Items outstanding from 22nd January
(ref. 6.2.1) AO stated that work had been completed on photo boards for 2006 and 2007 seasons. These are now mounted at the club.
(ref 6.2.2) An invoice had been received from Graham Howkins for costs of taking photos in 2006. IR confirmed that the invoice had been settled.
Internal Leagues/Competitions
(ref 6.4.1) Further to last meeting’s minutes, it was confirmed that the Time Tournament night had been rearranged to take place on Tuesday 11th March.
The issue of how to integrate new members and get them playing (more) had been discussed at previous meetings. Resurrecting the squash ladder was seen as a way of providing a competitive element and also providing new members with names of other members of a similar standard to approach for games. MA informed the Committee that the ladder was now up and running, and asked AO to inform members of its revival via a mailshot. MA is to ensure all new members are added to the ladder.
AO reported that the recent Club Night was not that well attended, but that the members who did turn up were predominantly new members. For this reason it was agreed to keep it going on a ‘once a month’ basis, with the next one planned for Wednesday 19th March. GW/WH to organise and attend.
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GW
MA/AO
GW/WH
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7.0
7.1
7.1.1
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Facilities
See Appendix C for report from Dave Wood.
(ref 7.1.1) (carried forward) It was unanimously agreed that the court fans need repairing as delaying this could have a detrimental effect on the condition of the courts. WH agreed to notify the school, get quotes and then go ahead as appropriate.
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WH
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7.1.2
7.1.3
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(ref. 7.1.4) (carried forward) Roadside signage at entrance to Club – SE to contact Bursar regarding the Club’s input into the new sign being proposed by the School.
(ref 7.1.3) WH stated that there were a few minor issues resulting from the recent visit of the Environmental Health officer to the club. All these issues have now been resolved.
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SE
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9.0.
9.1
9.2
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Any Other Business
(ref 9.1) (carried forward) AO has spoken to Rolls-Royce about a friendly match with Repton (at Repton), and that they were keen to take part, probably once the Winter League season has finished in April. AO stated Rolls-Royce would probably bring 10-12 players. AO to fix a date with RR and report back to Committee. SE stated he would do the same with Burton SC.
(ref 9.2) (carried forward) SE raised the possibility of using some of the ‘dead’ space near the bar area. One such possibility was to have a pool table in this area. It was agreed that club member’s points of view needed to be canvassed before going ahead with such a move. To be carried forward to the next meeting.
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AO/SE
Committee
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10.0
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Date of Next Meeting - Monday 7th April 2008, commencing 7:30pm
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Signed: Chairman: Secretary:
APPENDIX A
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Repton Squash Club - Bar Takings
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2006
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2007
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Increase /Decrease
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Court Activity
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July
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Bar Sales
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£676.70
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£715.95
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5.80%
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Equipment Sales
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£29.50
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£27.00
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-8.47%
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Total Sales
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£706.20
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£742.95
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Classic (Gross)
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£611.97
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£342.88
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VAT
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£91.15
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£51.07
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Till
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£699.00
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£660.00
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Courts
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£93.00
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£150.00
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Stamp m/c
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£389.00
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£300.00
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£300.00
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Subs
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£29.00
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£0.00
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August
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2006
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2007
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Bar Sales
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£771.00
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£651.20
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-15.54%
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Equipment Sales
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£28.00
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£16.00
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-42.86%
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Total Sales
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£799.00
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£667.20
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Classic (Gross)
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£282.94
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£531.39
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VAT
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£42.14
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£79.15
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Till
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£897.80
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£830.00
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Courts
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£181.00
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£130.00
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Stamp m/c
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£394.00
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£420.00
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£550.00
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Subs
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£363.00
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£1,001.00
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Sept
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2006
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2007
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Bar Sales
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£1,015.19
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£533.50
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-47.45%
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Equipment Sales
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£40.00
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£10.00
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-75.00%
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Total Sales
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£1,055.19
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£543.50
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Classic (Gross)
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£854.48
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£406.08
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VAT
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£127.27
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£60.48
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Till
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£1,060.30
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£99.75
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Courts
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£145.00
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£104.00
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Stamp m/c
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£462.00
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£231.00
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£335.00
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Subs
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£4,685.00
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£3,030.00
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October
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2006
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2007
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Bar Sales
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£960.78
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£976.38
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1.62%
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Equipment Sales
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£40.00
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£22.50
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-43.75%
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Total Sales
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£1,000.78
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£998.88
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Classic (Gross)
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£488.63
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£685.14
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VAT
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£72.77
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£102.04
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Till
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£944.00
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£582.00
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Courts
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£117.00
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£141.00
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Stamp m/c
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£408.00
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£470.00
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£611.00
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Subs
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£2,131.00
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£2,657.00
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Hand Book
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£58.75
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November
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2006
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2007
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Bar Sales
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£1,023.04
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£1,050.75
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2.71%
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Equipment Sales
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£47.50
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£18.00
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-62.11%
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Total Sales
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£1,070.54
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£1,068.75
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-0.17%
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Classic (Gross)
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£434.89
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£536.15
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VAT
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£64.77
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£80.21
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Till
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£992.90
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£1,148.00
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Courts
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£158.00
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£164.00
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Stamp m/c
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£491.00
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£517.00
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£681.00
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Subs
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£105.00
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£391.00
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Sponsorship
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£0.00
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£470.00
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December
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2006
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2007
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Bar Sales
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£726.03
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£511.70
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-29.52%
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Equipment Sales
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£2.00
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£21.50
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975.00%
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Total Sales
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£728.03
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£533.20
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-26.76%
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Classic (Gross)
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£469.88
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£108.50
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VAT
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£69.98
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£16.16
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Till
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£656.00
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£636.00
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Courts
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£154.00
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£196.00
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Stamp m/c
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£260.00
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£216.00
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£392.00
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Subs
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£244.00
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£176.00
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Sponsorship
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2007
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2008
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Jan
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Bar Sales
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£828.79
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£840.64
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1.43%
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Equipment Sales
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£28.00
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£35.50
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26.79%
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Total Sales
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£856.79
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£876.14
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2.26%
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Classic (Gross)
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£342.08
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£527.85
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VAT
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£50.95
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£85.68
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Till
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£770.00
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£543.00
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Courts
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£209.00
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£265.00
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Stamp m/c
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£361.00
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£454.00
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£702.00
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Subs
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£39.00
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£248.00
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Sponsorship
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£0.00
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£0.00
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APPENDIX B
REPTON SQUASH CLUB
TEAM REPORT
Repton 1st Team
The first team are about mid table
Repton 2nd Team
The second are 3rd in there table
Repton 3rd Team
The 3rd team are second from bottom
Gill Ford has ask me to relay this information on to the club teams
Please could you let me know as soon as possible if you are considering entering a team in the summer league.
Also, please could you check www.derbyshiresquash.co.uk for the latest update of the knock out cup.
The semi finals and final are scheduled 12/13 April.
APPENDIX C
Facilities:-
- Shower service completed
- Court Heaters serviced
- Septic Tank emptied
- Water Fountain dead - new chilled water dispenser with cups being installed next week (as per previous email)
- Meeting electrical contractor next Friday (7th March) to get circuit diagram/new safety certificate plus invoice for work carried out.
Web Site:-
Have only received match reports from 1st team since Xmas. Have kept site up to date by taking info from Derbyshire Squash web site and re-entering to our site. In view of this I now question whether it is worth maintaing match reports on our site - I could easily provide links from our site to appropriate pages of Derbyshire site which is now excellent in terms of providing all teams results, tables and rankings. All we would lose (at present) is Adrian's excellent commentries on 1st team matches
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