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REPTON SQUASH CLUB

MEETING OF DIRECTORS

MINUTES OF COMMITTEE MEETING

Date of meeting: 6^th February 2007       Venue: Repton Squash Club       Start time: 19.30 hrs

Present: D Wood J.Bunt (JRB)                                     Apologies : P Howkins

             C Wood   G Whitehurst                                                      A Oldbury

             J Boyden (JB)                                                                    I Rodgers

Ref.		Action
1.0	Minutes of Last Meeting   The minutes of the meeting of 13th December 2006 were approved as an accurate record.
2.0	Secretarial and Administration - Membership Matters
2.1   2.1.1     2.2                   2.3   2.3.1	Items from 13th December   (ref. 2.1.1) JRB to ensure latest key fob numbers maintained on membership list. (carried forward). Targeted for completion by 9th February.   New Members   Applications for membership have been received from:-   Sarah Preston (Adult) Panan Joshi (3 month Introductory) Neil Huntingdon (3 month Introductory) Michael Pauli (Student) Noel Adams (Adult)   These were approved by the Committee.   Other Membership Matters   (ref. 2.4.1) JRB has received an explanation from England Squash regarding increased subscription despite reduction in membership numbers. JRB has doubts re breakdown provided by ES and has passed on to IR for validation against last year’s invoice. IR to confirm position.	JRB                               IR
3.0   3.1   3.1.1	Treasury and Finance   Items from 13th December   (ref. 3.1.1) JB has now received bank account details from IR and will now attempt to resolve outstanding signatory problem with Nat West.	JB
3.1.2       3.2         3.3       4.0	(ref. 3.1.2) IR has actioned the 3% salary increase for the Club Steward and his Assistant effective from 1st May 2006 as agreed at April meeting. IR to confirm in writing to MD and SD. (carried forward)   Current Balances   Nat West: £12,407.77                                   Close Bros.: £14,325.57   Outstanding Payments   JB to provide copy invoices/estimates to IR for payment following disappearance of originals.   Club and Team Squash	IR               JB
4.1   4.1.1   4.1.2               4.2   4.2.1                     4.2.2   4.2.3       4.2.4     4.3 4.3.1       4.3.2       4.3.3	Team Squash Update   Men’s Teams:-   1st Team – mid table in Division 2 2nd Team – towards bottom of Division 4 3rd Team – mid table in Division 5   2nd Team performance has been affected by injuries to key players with resulting danger in tying 3rd team players. Following injury to captain (Adrian Starkey), clear responsibility for organisation of team needs to be established – GW to sort out with Simon Evans and AS.   Club Competitions   (ref. 4.2.1) Dates/Schedule for outstanding competitions. Presidents Cup preliminary rounds held 31st March and semi-finalists determined. Men’s and Veterans Draws posted on Notice Board with dates for completion. End date for Doubles mini-leagues to be extended to 6th April. Semi-Finals night to be held on Wednesday 11th April Finals Night date to be confirmed. AO had suggested Friday 20th or Saturday 21st April to GW, but Committee view was that a mid week night would be more attractive to members and better attended in the current climate. GW to agree proposed date of Wednesday 25th April with AO. AO/GW to publicise and organise as social evening (food etc.) using money generated from entrance fees.   ref. 4.2.2) Missing trophies – AO to resolve before Xmas. (carried forward)   (ref. 4.2.3) Dave Clibborn has offered to get Honours Boards updated if provided with list of winners for the two outstanding years. AO to provide this info to DC and organise update. (carried forward)   (ref. 4.246) Photo Boards – AO to resolve this with Graham Howkins before Xmas. (carried forward)   Internal Leagues   (ref. 4.3.1) New ‘Rule Britannia’ league posted from beginning December. Feedback on future formats requested but none received. AO/GW to determine future policy on internal league format and advise DW accordingly. (carried forward)   DW reported that activity in the last RB league had been sparse, but that he had posted a new league to run from 5th February to 1st April. DW indicated that administration of the leagues should more sensibly be passed to active squash playing members on the Committee, but agreed to continue for next 5 months pending outcome of 4.3.1. above.   JB to contact AO to promote resolution of outstanding action points above.	GW             DW       GW AO/GW       AO   AO     AO           AO       DW   JB/AO
5.0	Action Plan Progress Reports
5.1	Sponsorship
5.1.1	(ref. 5.1.1) Outstanding Invoices – PH to invoice IFC (£25 – Handbook Ad.) and Webbes (£75 – Handbook Ad/Court Sign) with immediate effect. (carried forward)	PH
5.2	Marketing & Promotions
5.2.1	(ref 5.2.1)Minimal response to date from Burton and Derby Hospital Newsletters. Two new members from Hilton but unsure if as result of Hilton Advertiser ad.
5.3	Social
	Nothing to report.
5.4	Coaching and Squash Development
5.4.1	Junior Coaching – amalgamation of some groups made to mitigate misbehaviour of juniors not on court. CW plans 4 further nights of coaching after half term and before Easter. Junior tournament to be held after Easter – CW inviting all junior members to participate.	CW
5.4.2	Ladies Squash – Friendly match arranged with Bradley House.
5.5	Facilities
5.5.1     5.6   5.6.1	(ref. 5.5.1) New Fire Alarm/Detection system installation completed with additional work to upgrade emergency lighting.   Objectives for 2006/2007 Season   (ref. 6.1) JB has spoken to Simon Evans and Martin Allen who have both indicated their willingness to join the Committee in May. Other potential new Committee members were identified as John Clay and Will Hibbert. JRB to approach JC, and GW to approach WH (post meeting note: WH has agreed) and confirm outcome back to JB. JB will then formally write to all new Committee members inviting them to attend the May meeting of the Committee. The aim is to ensure a smooth handover pending the resignation of JB, DW, and CW at the AGM in September.	JRB/GW   JB
7.0.   7.1   7.2   7.3     8.0	Club Steward’s Review Meeting   Review Meeting held by DW with Mick Davies on 5th February.    December and January bar/court usage statistics attached as Appendix A.   Beer prices to increase by 10p per pint and soft drinks by 5p from beginning March to reflect supplier increases and any budget change.   Any Other Business
8.1	(ref. 8.1) Review of current ban on Felix Frixou – no further action to be taken.
10.0	Dates of Next Meetings –   Tuesday 27th March 2007 Tuesday 22nd May Tuesday 10th July Tuesday 18th September AGM All commencing 7:30pm
	Signed:                       Chairman:                                Secretary:

APPENDIX A

Repton Squash Club – Bar/Court Usage Statistics December 2006/January 2007

	December 2006	December 2005	+/(-) Last year	% +/(-) Last Year
Bar & Equipment Sales	£728.03	£1304.29	(£576.26)	(44.2%)
Court Usage (stamps)	£260	£688	(£428)	(62.2%)
Court Usage (meters)	£154	£148	+£6	+4.1%
	January 2007	January 2006	+/(-) Last year	% +/(-) Last Year
Bar & Equipment Sales	£856.79	£1045.10	(£188.31)	(18.0%)
Court Usage (stamps)	£361	£687	(£326)	(47.5%)
Court Usage (meters)	£209	£289	(£80)	(27.7%)

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