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Ref.
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Action need by
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1.0
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Minutes of Last Meeting
The minutes of the last meeting of 16 February 2005 were approved as an accurate record.
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2.0
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Matters Arising from Last Minutes
All items recorded under this heading in the last minutes will be dealt with under the appropriate section.
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3.0
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Secretarial and Administrative Matters
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3.1
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List now put up for members to amend details as necessary with a view to the new handbook being produced for the subscription renewals. The spreadsheet has been amended for key fob numbers and advertising has been obtained.
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3.2
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Licensing laws – a pack has been requested from South Derbyshire District Council. IR to report back at next meeting.
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IR
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4.0
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Membership Matters
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4.1
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New Applications Received
N McColm
L Jellyman
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4.2
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Applications for Membership Sent Out
James Tidy
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4.3
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Resignations
None
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4.4
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Membership Subscriptions
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4.4.1
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Members Not Renewed and Action Taken
Clibborn - AS has raised invoice and awaiting payment.
Lambert - AS has raised invoice and awaiting payment.
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AS
AS
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4.5
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Membership Numbers
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There are now 121 current members.
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4.6
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England Squash
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IR passed on report from R Flynn to AS to enable him to identify new members since the last England Squash Return and pay over the relevant fees. AS to action payment of fees. Still in progress.
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AS
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5.0
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Treasury and Finance Matters
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5.1
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GP margin
Bank balances were reported by AS.
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5.2
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Bar Prices
Bar prices have now been increased.
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5.3
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G Oldbury had requested expenses for the running of the first team. It was agreed to pay him £20 and thank him for his efforts.
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5.4
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The annual salary review for M Davies and S Davies is due 1/5/2005. It was agreed to increase the salaries by the inflation rate at 3%. AS to advise the accountants of the increase and to advise M Davies and S Davies.
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AS
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6.0
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Squash Matters and Teams Update
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6.1
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No report had been received from ML. As the season had now finished it was resolved to obtain an update from ML at the next meeting.
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ML
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6.2
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Ladies team – CW reported that Derbyshire Squash had decided to amend the ladies teams to four members so it is hopeful that Repton will have a ladies team for next season.
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7.0
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Action Plan Progress Reports
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7.1
7.1.1
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Facilities
Door access – printer now delivered.
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7.1.2
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Electrical inspection – proposal now received. Awaiting recommendations for further work.
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7.1.3
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Drinking water – quotes obtained. DW to arrange for installer to come out to look at best solution.
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7.1.4
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TV – quotes obtained from Sky re pricing. The quotes were around £200 per month. It was agreed these costs were too high and also decided not to move the TV.
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7.1.5
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Internal décor - was decided to re-consider for next years plan.
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7.1.6
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Men’s changing rooms – it was decided to leave until next years plan.
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7.1.7
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Kitchen improvement – it was agreed to review in next years plan.
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7.1.8
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Court cleaning – it was agreed to arrange for the courts to be cleaned as and when necessary.
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7.2
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Marketing and Promotions
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7.2.1
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Introductory offer to new members to look into further. It was agreed to drop the bar voucher idea. JK to look at disseminating encouragement to existing members to recommend new members.
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JK
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7.2.2
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Buddy scheme – JK to look at modifying membership form to ascertain standard of new members in order to put people in touch. ML volunteered to act as a buddy scheme member to play new players in order to gauge their standard.
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JK
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7.2.3
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Improve School/Staff relationship with Club – JK discussed with Patrick Griffiths who is on half term at present. JK to follow up.
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JK
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7.2.4
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Business/Corporate Promotion – JK had obtained pricing for list of companies within a 10 mile radius of Repton. There was considerable discussion over the cost/benefits of such a marketing campaign. It was eventually agreed that the committee were in favour of the idea in principal and would probably look to operate a phased campaign as opposed to a single total mail-shot. JK to look at implementing a plan to facilitate the mail-shot following the committee’s approval in principal.
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JK
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7.2.5
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DW has had a number of meetings with the website developer and a number of draft website pages have been produced. It was agreed that the minutes of committee meetings would be posted on the committee page and that match reports will now go on from next season. DW to continue to progress.
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DW
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7.3
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Sponsorship
Items requiring attention were as follows:-
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7.3.1
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Mastercars – now invoiced and awaiting payment.
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AS
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7.3.2
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Volvo – now invoiced and awaiting payment.
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AS
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7.3.3
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Jee-Jar-Jees – agreed to renew.
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PH
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7.4
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Coaching & Squash Development
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7.4.1
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CW reported that James and George Baker and Lewis Jellyman took part in the Duffield Grand Prix and James came third in the starter group. It was agreed that CW would send a card to say well done on their efforts.
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7.4.2
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CW to organise the finals night for the junior championship and if any help was needed she should let the committee know.
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CW
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7.4.3
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CW provided an update on the rest of the junior’s coaching.
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7.5
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Competition and Leagues
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7.5.1
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Competitions – these are all progressing.
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7.5.2
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The venue for the presentations night was now Willsley Golf Club. It was noted that it was very late that the date was established for the presentation night and extremely late that the venue had been established. It was resolved that this situation was not acceptable going forwards and that considerable efforts needed to be applied to ensure this did not re-occur.
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7.5.3
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Internal leagues – the new leagues had now gone up. ML to consider if all team players should play in the internal leagues and action as appropriate – carried forward.
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ML
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7.6
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Social
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7.6.1
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JB had been unable to obtain someone to be responsible for social matters and a notice was now being put up to appeal for someone to fulfil this role.
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JB
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8.0
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Any Other Business
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8.1
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Logo – new logo approved. JB to circulate to committee members – carried forward.
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JB
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8.2
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ML broached the idea of starter courses and their proposed advertising. ML to follow up – carried forward.
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ML
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8.3
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Social events – the committee discussed several possibilities of organising social events and the following areas were proposed:-
- Social match (pre-season)
- Treasure hunt
- Summer bar-be-que
JB would look at exploring these options further. |
JB
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8.4
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It was decided that the date for the Annual General Meeting would be the Wednesday 29 June 2005.
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9.0
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Date of Next Meeting
The next meeting will be held on Tuesday 17 May 2005 at 7.30 pm.
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