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REPTON SQUASH CLUB
MEETING OF DIRECTORS
MINUTES OF COMMITTEE MEETING
Date of meeting: 6th July 2009 Venue: Repton Squash Club Start time: 19.30 hrs
Present: A Oldbury I Rodgers Apologies: S Whiting
S Evans L Watson
M Allen
F Thompson
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Ref.
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Action
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1.0
2.0
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Apologies
Apologies were received from Sue Whiting.
Minutes of Last Meeting
The minutes of the meeting of 16th March 2009 were approved as an accurate record.
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3.0
3.1
4.0
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Secretarial and Administration
(ref 3.1) (carried forward) Following WH’s resignation from the Committee, AO agreed to take on the responsibility of collating and producing a membership list for internal distribution. AO to format and print copies as required.
Membership Matters
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AO
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4.1
4.1.1
4.2
4.2.1
4.2.2
4.2.3
4.2.4
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New Members
Membership currently stands at 94. Three new members who have joined since the last meeting were Mitch Cook, Craig Simpson and Paul Howkins. A few other enquiries had been received from interested parties, but so far no further memberships have resulted.
Other Membership Matters
(ref 4.2.1) (carried forward) SE agreed to chase up Toyota about a ‘corporate’ scheme to bring members in, using the contact details provided by a member.
As a means of advertising the club within the local community, and potentially recruiting some new members, it was agreed to hold an Open Day and BBQ on Sat 22nd August. All Committee members to get involved.
(ref 4.2.3) (carried forward) A discussion was held about how to attract new members. AO stated that the address and contact details for the Club on the England Squash website were incorrect. SE to get this corrected.
(ref 4.2.4) (carried forward) SW asked if it would be useful to distribute a questionnaire amongst members, asking for their views concerning the current and future direction of the Club. It was unanimously agreed. SW to produce draft questionnaire and forward to the Committee for review.
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SE
Committee
SE
SW
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5.0
5.1
5.1.1
5.1.2
5.1.3
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Juniors
Coaching
LW reported that he has continued with the Friday night Junior coaching sessions. These are still going strong, despite a few quiet weeks due to holidays and other activities taking precedence. A summer camp has been organised for August to try and offer coaching and advice to youngsters. LW to gauge interest and take forward.
The possibility of organising friendly matches for the Juniors to play against Juniors from other clubs was raised. LW agreed to contact the school, and the 3 clubs in the area with Junior sections, about a potential event.
FT to forward to MA digital photos of this year’s tournament winners to include on the photo boards. MA to complete ASAP.
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LW
LW
FT/MA
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6.0
6.1
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Treasury and Finance
Current Balances
Nat West - £476.73
Close Bros - £5493.75
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6.2
6.2.1
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Court Usage & Bar Takings
Following WH’s resignation from the Committee, IR is to formulate periodical court usage and bar takings stats from now on.
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IR
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7.0
7.1
7.1.1
7.1.2
7.1.3
7.2
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Club and Team Squash
Team Squash Update
FT reported that the ladies have agreed to enter 1 team in the Winter Leagues, probably competing in Division 2. FT said that the ladies had been approached by an external source offering some free coaching – it was agreed that it would be better if LW did this. SE/LW to enquire to see if there is any funding available from England Squash to cover this.
LW suggested to FT that the ladies may benefit from organising a friendly with another club, to further their team-level experience.
SE reported that the men would be entering 3 teams following the 1st team’s promotion to Division 1. The club has asked the League organisers if they would be prepared to move the 2nd team up into Division 3, considering the strength in depth gained by bolstering the 1st team squad. A decision from the League is pending in August. SE to chase up.
Internal Leagues/Competitions
Nothing to report.
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SE/LW
SE
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8.0
8.1
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Facilities
(ref 8.1) (carried forward) A number of concerns had previously been raised regarding the Club’s lack of compliance against HS&E standards, for instance the lack of a telephone within the Club on which outgoing calls could be made in the case of emergency. FT to create a notice, to be displayed at the Club, informing the members that their nearest contact point for First Aid is the Swimming Pool reception.
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FT
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9.0.
9.1
9.2
9.3
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Any Other Business
FT raised a concern that a member had attempted to gain access to the Club on a Saturday at 4:30pm, only to find the door locked.
An issue was raised with regard to courts being booked but not stamped, which (in one incident) gave rise to the court being overstamped by another member. It was decided to keep tabs on the situation before changing the current rules.
The date of the AGM was set for 28th September.
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10.0
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Date of Next Meeting - Monday 7th September 2009, commencing 7:30pm
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Signed: Chairman: Secretary:
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