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Ref.
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Action
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Introduction
Opening the meeting, the Chairman welcomed the two new members joining the Committee, - James Bunt as Secretary and Jo Bunt as Marketing & Promotions Manager.
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1.0
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Minutes of Last Meeting
The minutes of the meetings of 27 September 2005 were approved as an accurate record.
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2.0
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Matters Arising from Last Minutes
All matters arising from the last meeting were reviewed under the appropriate section.
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3.0
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Secretarial and Administrative Matters
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3.1
3.1.1
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Items from 27th September
(ref. 3.1) JB now has updated contact details for membership as at 31/10/05 as basis for producing new Members Handbook in conjunction with Steve Pogmore. Need to finalise advertising. Target is now to have new handbook printed and available for distribution by end November.
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JB
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3.1.2
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(ref. 3.2) IR to formally hand over Secretary Role to James Bunt asap.
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IR/JBu
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3.1.3
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(ref. 3.5) JB has received letter from School Bursar acknowledging JB letter of apology and action taken with regard to Wednesday early evening car parking arrangements.
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3.1.4
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(ref. 3.5) JB to order A board to facilitate communication of important notices to club members. Also agreed to utilise email as conduit for this purpose. J Bu to set up group membership email list and organise communication of key notices as required.
JBu to obtain web site logo from DW to head such emails.
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JB
JBu
JBu/DW
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4.0
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Membership Matters
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4.1
4.1.1
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Items from 27th September
PH has clarified situation re Volvo sponsorship with D Clibborn – Volvo now have invoice and payment is expected imminently. PH to monitor progress.
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PH
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4.2
4.2.1
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Renewals Status
Following action taken to cajole late renewers as agreed at last meeting, total membership as at 31/10/05 stands at 115.
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5.0
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Treasury and Finance
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5.1
5.1.1
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Items from 27th September
(ref.5.1) Repayment of running costs from ReptonSchool for year ending 31st March 2005 is still outstanding. AS has sent reminder letter plus copy invoice to school – AS/IR to monitor progress. Carried forward – action now urgent.
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AS/IR
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5.2
5.2.1
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Hand-over Status
Hand-over from AS to IR has not yet been completed but is now imminent.
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IR/AS
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6.0
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Club and Team Squash
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6.1
6.1.1
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Items from 27th September
(ref. 6.1) JB to provide ML with Team Captains Check List – ML to issue as reminder to captains. Carried forward.
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JB
ML
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6.1.2
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(ref. 6.3) Following extensive discussion, it was agreed that real effort was needed to re-launch the internal league system in order to ensure realistic membership and ranking of ability and also to provide a sound infrastructure for introducing new members to the Club so that they can readily meet other members of similar ability. To facilitate this it was agreed that:-
· ML will take over management of internal leagues
· Re-launch will commence from 1st December 2005
· JB will inform MH of new approach
· ML, SE, JBu, and DW will meet at 8pm on Tues 15/11/05 to agree details.
· CW to set up separate Ladies internal league and find out which ladies also wish to join main lleagues.
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ML
JB
ML/SE/JBu/DW
CW
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6.1.3
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(ref. 6.4) Club Competitions
· ML to set dates for individual tournaments and end of season Finals Night and communicate to members via notice board/web site/handbook(?) as soon as possible.
· ML to appoint Competition Managers for individual tournaments.
· Ml to review approach to presentation of trophies to tournament winners e.g. present on Finals night to ensure winners are present(?).
· ML to review with SE opportunities for linking Finals and presentations to social events, and how link in with annual dinner.
All above carried forward – ML to finalise by 22/11/05
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ML
ML
ML
ML/SE
ML
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7.0
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Action Plan Progress Reports
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7.1
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Items from 27th September
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7.1.1
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(ref. 7.0) JB stated his intention to publish the Committee’s agreed objectives for the forthcoming season to the Club Membership via notice boards/web site etc. Objectives to based on the outlines reported at the AGM. Carried forward.
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JB
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7.1
7.1.1
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Sponsorship
PH to finalise package with Jee Jar Jees and issue invoice (carried forward).
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PH
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7.1.2
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PDH Sports have renewed sponsorship (court tin/web site).
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7.1.3
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Webbes Removals (via Neil Nightingale) have agreed to sponsor a court – PH to finalise.
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PH
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7.1.4
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PH/JB to coordinate Sponsors’ advertising for handbook.
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PH/JB
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7.1.5
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Any other ideas for potential sponsors to be fed to PH.
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ALL
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7.2
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Marketing & Promotions
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7.2.1
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Jo Bunt unable attend meeting – JB/DW to brief Jo on previous activity/background. JB to organise meeting.
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JB/DW
JB
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7.3
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Social
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7.3.1
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Very successful home leg of Social Doubles Match with Burton – away leg Friday 11th November.
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7.3.2
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Next event is Quiz Night on 9th December.
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7.3.3
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SE considering possibility of introducing ‘New Members Night’ or ‘Club Night’.
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SE
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7.4
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Coaching and Squash Development
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7.4.1
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CW proposal re Junior court fees agreed by Committee – Juniors will pay just £2 for any courts not pre-booked at time of playing. For weekday courts Mick Davies will collect £2 at time of playing, for morning/weekend courts juniors should pay normal fee at meters, write both names on court booking sheet and then obtain refund from MD during normal bar hours.
CW to inform Mick Davies.
DW to update booking instructions on web site.
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CW
DW
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7.5
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Facilities
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7.5.1
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Internal Décor Improvement – professional advice sourced – awaiting costed proposals.
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JB
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7.5.2
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Web Site – agreed that no further enhancement to match reporting facilities was required.
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7.5.3
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DW to progress carpet tile replacement in Men’s Changing Room.
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DW
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8.
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Any Other Business
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8.1
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JB confirmed that next year’s AGM would be in October 2006 subject to accounting rules.
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JB
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8.2
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JB updated the Committee regarding the correspondence sent to Duffield Squash Club and the DSRA regarding the Felix Frixou incident during the 1st Team Match with Duffield. Response from Duffield Chairman was circulated. Action by DSRA is still awaited.
JB also circulated a letter of apology from Felix Frixou and a proposed response to this letter was agreed by the Committee.
It was reiterated that the Repton decision was a) that Felix Frixou was banned from Repton Squash Club (Bar Manager has been informed) and b) that no member of a Repton Team would play against Felix Frixou if he was nominated to play against Repton by any other team in an away fixture. Other members of the Repton team would be prepared to play in such circumstances but it is understood that Repton may forfeit the fixture depending on where FF had been nominated. ML to ensure that all team captains are aware of this Club ruling. JB to ensure that Duffield SC and DSRA are clear about the Repton decision. At present there is no time limit on the Repton decision regarding FF – this will be further considered once the DSRA action is known
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ML
JB
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8.3
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ML suggested the introduction of induction packs for new members – this was agreed to be a good idea – ML to formalise.
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ML
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9.
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Date of Next Meeting
Wednesday 18th January 2006 commencing 7:30pm
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