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REPTON SQUASH CLUB

MEETING OF DIRECTORS

MINUTES OF COMMITTEE MEETING

Date of meeting: 12^th January 2009        Venue: Repton Squash Club         Start time: 19.30 hrs

Present: A Oldbury  I Rodgers   Apologies: None

             S Evans     

             M Allen     

             W Hibbert

Ref.		Action
1.0       2.0	Apologies   No apologies were received.   Minutes of Last Meeting   The minutes of the meeting of 22nd July 2008 were approved as an accurate record.
3.0   3.1     3.2     4.0	Secretarial and Administration   (ref 3.1) (carried forward) WH agreed to extract the most relevant information from the membership list supplied to him for future distribution to members. AO to provide WH with the latest membership list.   AO to notify Companies House of George Whitehurst’s resignation from the Committee.   Membership Matters	WH/AO       AO
4.1   4.1.1     4.1.2   4.2   4.2.1         4.2.2	New Members   Membership currently stands at 89. Recent new members are: Rudi Wilson-Smith, Michael O’Doherty and Paul Taylor.   AO to supply membership list to England Squash.   Other Membership Matters   (ref 4.2.1) (carried forward) MA agreed to chase Brian Robb again over the previously discussed potential Toyota membership tie-in. As a general marketing exercise it was agreed to target local businesses i.e. pubs, shops, in an advertising campaign designed to attract new members. SE provided the Committee with laminated copies of the advert previously inserted in the Hilton parish magazine.   MA brought up the previously discussed member referral scheme whereby an existing member could ‘introduce’ a new full member to the club, with an incentive offered (£25 discount voucher). AO to distribute details once drafted/finalised by MA.	MA           AO/MA
5.0   5.1   5.1.1       5.1.2         5.1.3	Juniors   Coaching   SE reported that Lee Watson has continued with the Friday night Junior coaching sessions. These are still going strong. The 2009 Juniors tournament is being planned and organised by Lee in a league format.   (ref 5.1.2) (carried forward) AO had previously checked the list of Junior attendees to ensure that all were members of the Club. This produced a few discrepancies but it had been noted that children under the age of 7 were not required to be members in order to use the facilities. SE to check if there were any juniors over 7 that were non-members and chase up accordingly.   MA to chase up Lee Watson for photos of last year’s Junior tournament winners to include on the photo boards.	SE           MA
6.0   6.1	Treasury and Finance   Current Balances   Nat West - £4990.65 Close Bros - £10449.00
6.2   6.2.1       6.3   6.3.1	Court Usage & Bar Takings   WH supplied figures up to and including December 2009 (see Appendix A). The historical information relating to court usage and bar takings has been supplied to IR for analysis. WH to discuss with IR about a way forward.   Bank Statements   AO to contact Adrian Starkey to obtain any historical bank statements as NatWest are still sending them to his home address.	IR/WH           AO
7.0   7.1   7.1.1               7.1.2     7.1.3     7.2   7.2.1	Club and Team Squash   Team Squash Update   Following the first half of the season, the first team was sitting in 3rd position in Division 2, only 5 points off the lead. They will be intending to build on that position in the second half of the season now that Lee Watson has been added to the squad.   The second team is sitting in a comfortable position in Division 4, having won 4 matches out of 8. They too will be strengthened by their ability to bring in Jon Kirtland at 1 for the first few matches of the second half.   The third team are bottom of Division 5 after failing to register a win in the first half.   It was agreed that Lee Watson should be approached to take on the role of Club Captain following George Whitehurst’s resignation. SE to speak to Lee.   AO to draft and send an email to the ladies members to canvass their opinions on whether they want to have a ladies representative on the Committee.   Internal Leagues/Competitions   The entry forms for the 2009 competitions have been up on the notice board and the draws are to be done in the next week or two. Organisers are as follows:   Handicap Time Tournament – Martin Allen Presidents’ Cup – Adrian Oldbury Mens – Simon Price Vets – Ian Rodgers Doubles – Glyn Burton Ladies – Dilys Nursaw Juniors – Lee Watson Racketball – Simon Evans   Semi-Finals night is provisionally set for 15th April, with Finals night on 22nd April.	SE     AO
8.0   8.1         8.2	Facilities   WH raised a number of concerns regarding the Club’s lack of compliance against HS&E standards, for instance the lack of a telephone within the Club on which outgoing calls could be made in the case of emergency. WH stated that he is to liaise with the School Bursar to see what their point of view is. In the meantime a notice is to be displayed at the Club informing the members that their nearest contact point for First Aid is the Swimming Pool reception.   (ref 8.2) (carried forward) The ongoing issue of the temperature and pressure of the showers in the Mens changing rooms was raised. WH stated that they were being dealt with tomorrow (13th Jan).	WH             WH
9.0.   9.1     9.2	Any Other Business   SE stated that he is due to meet with the England Squash regional officer on Wednesday (14th Jan), to discuss the progress made by the Club towards obtaining the England Squash Silver Charter mark. SE has completed the outstanding tasks required.   (ref 9.2) (carried forward) E-On has asked for an electricity meter reading from the Club; WH to obtain the reading and reply to E-On.	SE         WH
10.0	Date of Next Meeting -  Monday 2nd March 2009, commencing 7:30pm

Signed:           Chairman:  Secretary:  

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