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REPTON SQUASH CLUB
MEETING OF DIRECTORS
MINUTES OF COMMITTEE MEETING
Date of meeting: 15th April 2008 Venue: Repton Squash Club Start time: 19.30 hrs
Present: A Oldbury Apologies: I Rodgers
S Evans G Whitehurst
M Allen J Boyden
W Hibbert
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Ref.
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Action
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1.0
2.0
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Apologies
Apologies were received from IR, GW and JB.
Minutes of Last Meeting
The minutes of the meeting of 3rd March 2008 were approved as an accurate record.
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3.0
3.1
4.0
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Secretarial and Administration
(ref 3.1) (carried forward) A discussion was held regarding production of the handbook for Repton Members, now that this year’s membership list was up to date. GW had spoken to Steve Pogmore about typesetting, printing etc. Steve had stated that the electronic document formats may no longer be available – which would increase the amount of effort required to produce a new handbook. SE stated that JB would be meeting with Steve Pogmore this weekend and would report progress at the next meeting.
Membership Matters
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SE/JB
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4.1
4.1.1
4.1.2
4.2
4.2.1
4.2.2
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New Members
Membership currently stands at 103. 5 new members since last meeting, namely: Jenna Fraser, Sandy McPherson, Ellen Muldoon, Frances Thompson and David Whiting. AO supplied a copy of the latest membership list to MA.
AO stated that he has begun to chase up the 3 month members that joined at the start of the year, with an offer of membership for the remainder of the season (until 1st Sept). AO to keep on top of this as the 3 month memberships continue to expire.
Other Membership Matters
SE reported that further adverts calling for new members had been placed in the most recent editions of the Hilton and Etwall magazines, which had generated 2 responses so far. The adverts were run at a cost of approximately £90.
AO agreed to send out a mailshot to all members informing them of the resurrection of the ladder, and also reminding members of the Club Night planned for 24th April. SE asked AO to include details of the Junior coaching sessions taking place on Friday evenings.
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AO
SE
AO
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5.0
5.1
5.1.1
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Juniors
Coaching
SE reported that Lee Watson has picked up the baton from Carol Wood and continued with the Friday night Junior coaching sessions. They are being reasonably well attended and the initial feedback from the parents is positive.
SE passed to AO a list of attendees for AO to cross check against the membership list. AO to report back to SE.
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AO
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5.0
5.1
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Treasury and Finance
Current Balances
Nat West - £2320.72
Close Bros - £11966.85
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5.2
5.2.1
5.2.2
5.2.3
5.3.1
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Court Usage & Bar Takings
WH supplied figures up to and including March 2008. It was unanimously agreed that there was a marked improvement in the figures over the last few months. The historical information relating to court usage and bar takings has been supplied to IR for analysis. WH to discuss with IR about a way forward.
SE reported on the recent meeting with the School Bursar. In brief, the School:
- had settled on the outstanding sum of money owed to the Club;
- are happy to help promote the Club wherever possible, for instance by including a link to the Club on the School website.
SE reported that there were periodic inter-school sports events in which School staff took part. The possibility of the staff using the bar facilities following such events was discussed.
Bank Mandate
(ref 5.3.1) (carried forward) SE has now received the forms from NatWest, via JB. All forms are required to be completed by IR, SE and AO (the new signatories). All parties to contact their local branch of NatWest, producing the form(s) and necessary ID in order to finalise the signatory changes.
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IR
IR/SE/AO
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6.0
6.1
6.1.1
6.2
6.2.1
6.2.2
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Club and Team Squash
Team Squash Update
SE confirmed that the Club have entered one team in the Derbyshire Summer League. He also stressed that the Club and Committee work towards being capable of entering at least three competitive teams in the next Winter League (starting Sept 2008).
Internal Leagues/Competitions
Club competitions have progressed to the Semi Final stage, with the next two Thursday nights set aside to play the Semi Finals and Finals respectively.
Another Club Night has been arranged for Wednesday 23rd April. MA to supervise. SE to contact Lee Watson about providing some coaching for attendees. AO to send an email reminder to all members.
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Committee
MA/SE/AO
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7.0
7.1
7.2
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Facilities
(ref 7.1.1) (carried forward) It was unanimously agreed that the court fans need repairing as delaying this could have a detrimental effect on the condition of the courts. WH agreed to contact an engineer to visit the Club next week.
The ongoing issue of the pressure of the showers in the Mens changing rooms was raised. WH to attempt to resolve and contact SE to discuss once a plan is formulated.
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WH
WH
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9.0.
9.1
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Any Other Business
(ref 9.1) (carried forward) AO has spoken to Rolls-Royce about a friendly match with Repton (at Repton), and that they were keen to take part, however the Summer League is likely to get in the way of this as RR and Repton will be playing on alternate Thursdays throughout the Summer. AO to try to fix up an alternate date.
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AO
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10.0
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Date of Next Meeting - Tuesday 3rd June 2008, commencing 7:30pm
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Signed: Chairman: Secretary:
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