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REPTON SQUASH CLUB
MEETING OF DIRECTORS
MINUTES OF COMMITTEE MEETING
Date of meeting: 16th March 2009 Venue: Repton Squash Club Start time: 19.30 hrs
Present: A Oldbury I Rodgers Apologies: W Hibbert
S Evans D Nursaw
M Allen S Whiting
F Thompson
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Ref.
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Action
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1.0
2.0
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Apologies
Apologies were received from Will Hibbert.
Minutes of Last Meeting
The minutes of the meeting of 12th January 2009 were approved as an accurate record.
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3.0
3.1
3.2
4.0
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Secretarial and Administration
(ref 3.1) (carried forward) WH had previously agreed to extract the most relevant information from the membership list supplied to him for future distribution to members. In WH’s absence, action transferred to AO.
(ref 3.2) (carried forward) AO to notify Companies House of George Whitehurst’s resignation from the Committee.
Membership Matters
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AO
AO
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4.1
4.1.1
4.2
4.2.1
4.2.2
4.2.3
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New Members
Membership currently stands at 90. The only new member since the last meeting was Richard Pope, who renewed his membership from last year. MA and SE stated that a few enquiries had been received from interested parties, but so far no further memberships have resulted.
Other Membership Matters
(ref 4.2.1) (carried forward) MA agreed to continue to work on the potential Toyota membership tie-in.
(ref 4.2.2) (carried forward) MA brought up the previously discussed member referral scheme whereby an existing member could ‘introduce’ a new full member to the club, with an incentive offered (£25 discount voucher). AO to distribute details once drafted/finalised by MA.
A discussion was held about how to attract new members. AO stated that the address and contact details for the Club on the England Squash website were incorrect. SE to get this corrected.
SW asked if it would be useful to distribute a questionnaire amongst members, asking for their views concerning the current and future direction of the Club. It was unanimously agreed. SW to produce draft questionnaire and forward to the Committee for review.
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MA
AO/MA
SE
SW
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5.0
5.1
5.1.1
5.1.2
5.1.3
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Juniors
Coaching
SE reported that Lee Watson has continued with the Friday night Junior coaching sessions. These are still going strong, with an average of 12 juniors attending on a weekly basis.
The possibility of organising friendly matches for the Juniors to play against Juniors from other clubs was raised. SE agreed to speak to Burton SC about a potential event involving the two clubs.
MA to chase up Lee Watson for photos of last year’s Junior tournament winners to include on the photo boards. These will now be completed as soon as possible following the conclusion of this year’s competitions.
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SE
MA
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6.0
6.1
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Treasury and Finance
Current Balances
Nat West - £1536.21
Close Bros - £10449.00
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6.2
6.2.1
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Court Usage & Bar Takings
WH has (post-meeting) supplied figures up to and including March 2009 (see attachment). The historical information relating to court usage and bar takings has been supplied to IR for analysis. WH to discuss with IR about a way forward.
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IR/WH
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7.0
7.1
7.1.1
7.1.2
7.1.3
7.2
7.2.1
7.2.2
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Club and Team Squash
Team Squash Update
The 1st team is now assured of the Division 2 title and will be promoted to Division 1. SE reported that the Club has approached two players from outside the Club, to try and strengthen the squad.
The second team is sitting in a comfortable position in Division 4, neither likely to achieve promotion nor in danger of relegation.
The third team are bottom of Division 5.
It was agreed that Lee Watson should be approached to take on the role of Club Captain following George Whitehurst’s resignation. SE to speak to Lee.
It was decided that the Ladies would enter a team in both the upcoming Derbyshire Summer and Winter leagues.
Internal Leagues/Competitions
The 2009 competitions are well underway. Semi-Finals night and Finals night have been moved back a week due to a clash with Easter holidays. The new dates are 22nd April (Semi-Finals) and 29th April (Finals).
FT raised an issue about one of her matches whilst competing in the President’s Cup against one of the men. A small contingent on the balcony made some unsettling comments during this match, which the Committee felt was not in keeping with the atmosphere the Club should promote. This situation is to be monitored in the future.
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SE
SE/FT
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8.0
8.1
8.2
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Facilities
(ref 8.1) (carried forward) WH raised a number of concerns regarding the Club’s lack of compliance against HS&E standards, for instance the lack of a telephone within the Club on which outgoing calls could be made in the case of emergency. WH stated that he is to liaise with the School Bursar to see what their point of view is. In the meantime a notice is to be displayed at the Club informing the members that their nearest contact point for First Aid is the Swimming Pool reception.
(ref 8.2) (carried forward) It was reported that the temperature and pressure of the showers in the Mens changing rooms was still an issue.
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WH
WH
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9.0.
9.1
9.2
9.3
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Any Other Business
SE stated that the England Squash Silver Charter has now been awarded to the Club. The Committee gave a vote of thanks to SE for his hard work in achieving this.
(ref 9.2) (carried forward) E-On has asked for an electricity meter reading from the Club; WH to obtain the reading and reply to E-On.
A crack has appeared in the front wall of court 3. A damage limitation job has not solved the issue in the medium to long term. A debate was held about whether to have it patched or do the whole wall, and when to do it. It was agreed with Lee Watson that if the Club could purchase the specialist material with which to plaster the wall, he would contact a local plasterer and get the crack repaired in the Summer. SE/LW to arrange quote etc.
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WH
SE
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10.0
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Date of Next Meeting - Monday 27th April 2009, commencing 7:30pm
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Signed: Chairman: Secretary:
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