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REPTON SQUASH CLUB
MEETING OF DIRECTORS
MINUTES OF COMMITTEE MEETING
Date of meeting: 17 May 2005 Venue: Repton Squash Club Start time: 19.30 hrs
Present: D Wood Apologies : M Howson
C Wood P Howkins
J Boyden J Kirtland
I Rodgers M Lambert
S Evans A Starkey
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Ref.
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Action need by
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1.0
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Minutes of Last Meeting
The minutes of the last meeting of 6 April 2005 were approved as an accurate record.
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2.0
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Matters Arising from Last Minutes
All items recorded under this heading in the last minutes will be dealt with under the appropriate section.
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3.0
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Secretarial and Administrative Matters
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3.1
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List now put up for members to amend details as necessary with a view to the new handbook being produced for the subscription renewals. The spreadsheet has been amended for key fob numbers and advertising has been obtained.
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JB
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3.2
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Licensing laws – a pack has now been obtained – a plan of the club is needed to complete the application. IR to contact the school to request a plan.
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IR
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4.0
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Membership Matters
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4.1
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New Applications Received
J Midgely
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4.2
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Applications for Membership Sent Out
D Challinor
R Choundary
S Mahon
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4.3
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Resignations
None
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4.4
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Membership Subscriptions
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4.4.1
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Members Not Renewed and Action Taken
Clibborn - AS has raised invoice and awaiting payment. AS to chase.
Lambert - AS has raised invoice and awaiting payment. DD now set up.
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AS
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4.5
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Membership Numbers
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There are now 122 current members.
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5.0
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Treasury and Finance Matters
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5.1
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Bank balances were reported by AS. |
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5.2
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G Oldbury had requested expenses for the running of the first team. It was agreed to pay him £20 and thank him for his efforts. – still extant.
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AS
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5.3
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The annual salary review for M Davies and S Davies is due 1/5/2005. It was agreed to increase the salaries by the inflation rate at 3%. Accountants now advised.
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6.0
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Squash Matters and Teams Update
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6.1
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No report had been received from ML. As the season had now finished it was resolved to obtain an update from ML at the next meeting. Still extant.
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ML
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6.2
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Ladies team – at a meeting last week with the ladies there was concern that they could be struggling for numbers even for a team of four without additional lady members. A leaflet has been produced and will be distributed to local Post Offices, chip shops etc.
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7.0
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Action Plan Progress Reports
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7.1
7.1.1
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Facilities
Door access – printer now delivered but still has fault.
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7.1.2
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Electrical inspection – proposal now received. Awaiting recommendations for further work – still extant.
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7.1.3
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Drinking water – fountain now delivered although some teething problems have been experienced with fitting.
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DW
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7.1.4
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Court cleaning – quote obtained for cleaning court 1. Agreed to action.
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DW
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7.2
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Marketing and Promotions
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7.2.1
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Introductory offer to new members to look into further. It was agreed to drop the bar voucher idea. JK to look at disseminating encouragement to existing members to recommend new members.
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JK
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7.2.2
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Buddy scheme – JK to look at modifying membership form to ascertain standard of new members in order to put people in touch. ML volunteered to act as a buddy scheme member to play new players in order to gauge their standard.
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JK
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7.2.3
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Improve School/Staff relationship with Club – JK discussed with Patrick Griffiths who is on half term at present. JK to follow up.
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JK
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7.2.4
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Business/Corporate Promotion – JK had obtained pricing for list of companies within a 10 mile radius of Repton. There was considerable discussion over the cost/benefits of such a marketing campaign. It was eventually agreed that the committee were in favour of the idea in principal and would probably look to operate a phased campaign as opposed to a single total mail-shot. JK to look at implementing a plan to facilitate the mail-shot following the committee’s approval in principal.
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JK
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7.2.5
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Website – development ongoing.
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DW
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7.3
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Sponsorship
Items requiring attention were as follows:-
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7.3.1
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Mastercars – DD now set up..
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7.3.2
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Volvo – to chase.
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AS
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7.3.3
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Jee-Jar-Jees – agreed to renew. PH to follow up with AS – to invoice.
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PH/AS
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7.4
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Coaching & Squash Development
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7.4.1
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Junior championship – now underway with 8 in the tournament.
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7.4.2
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CW provided an update on the rest of the junior’s coaching.
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