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REPTON SQUASH CLUB
MEETING OF DIRECTORS
MINUTES OF COMMITTEE MEETING
Date of meeting: 17th October 2007 Venue: Repton Squash Club Start time: 18.00 hrs
Present: I Rodgers A Oldbury Apologies : None
S Evans W Hibbert
J Boyden M Allen
G Whitehurst
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Ref.
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Action
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1.0
2.0
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Apologies
No apologies had been received (all committee members were present).
Minutes of Last Meeting
The minutes of the meeting of 24th July 2007 were approved as an accurate record.
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3.0
4.0
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Secretarial and Administration
Membership Matters
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4.1
4.1.1
4.2
4.2.1
4.2.2
4.2.3
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New Members
AO supplied a list of last year’s members that had not rejoined for 2007/2008. The Committee reported on their recent efforts to contact these members in an attempt to get them to rejoin. From a starting list of 45 it was determined that the majority would definitely not be rejoining, leaving 14 names to chase. This effort to be shared amongst the Committee members – see Appendix A for member contact details.
Other Membership Matters
(ref. 5.2.1) (carried forward) Following latest information received from England Squash, AO and IR to ascertain whether a refund is still required.
Once the membership list for 2007/2008 has been finalised (after completion of 4.1.1), AO to forward membership details to England Squash. IR to supply England Squash contact details to AO.
(ref. 5.2.2) (carried forward) It was confirmed that the 3 month membership for Panan Joshi has now expired and it was decided that the best approach in this case was for WH to speak to Dave Wood about cancelling his key fob.
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Committee
AO/IR
AO/IR
WH
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5.0
5.1
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Treasury and Finance
Current Balances
Nat West: £5,818.86
Close Bros: £11,665.95
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5.2
5.2.1
5.2.2
5.3
5.3.1
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Court Usage & Bar Takings
No update available. The Club Steward provided up to date figures for August and September. WH to analyse and circulate this data to the Committee in the tabular format as previously used by Dave Wood.
In future WH was asked to meet with the Club Steward a few days prior to each Committee meeting to ensure that Court/Bar usage statistics are available for reporting and analysis in time for the meetings.
Bank Mandate
JB agreed to take care of adding SE and MA to the Bank Mandate.
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WH
WH
JB
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6.0
6.1
6.1.1
6.1.2
6.1.3
6.2
6.2.1
6.2.2
6.2.3
6.3
6.3.1
6.4
6.4.1
6.4.2
6.4.3
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Club and Team Squash
Team Squash Update
After initially entering 4 teams into the Derbyshire Winter Leagues, GW confirmed that this had been reduced to 3 (4th team removed) after it became apparent that there were not enough players to support four teams.
GW stated that rule changes to the Derbyshire Winter Leagues for 2007/08 had been posted on the notice board at the club.
New shirts have now been provided (sponsored by TL Darby) for all team members. SE asked the Committee to ensure that they are worn by all team members for all team matches, under threat of punishments for incorrect attire.
Items outstanding from 24th July
(ref. 7.2.1) A new Veterans trophy has now been obtained after attempts to recover the old one proved fruitless.
(ref. 7.2.2) Honours Boards now updated and re-mounted.
(ref. 7.2.3) AO stated that he would produce the 2007 photo board by end of November. MA to contact Graham Howkins to determine the status of the 2005 and 2006 photo boards. AO stated that if the photos could be obtained from Graham he would be happy to produce the 2005 and 2006 boards at the same time as the 2007 board. MA to chase up with Graham Howkins.
‘Club Night’ Progress Report
The Wednesday evening ‘Club Night’ has been put on hold for the foreseeable future due to dwindling support.
Internal Leagues
In view of previous lack of support, the existing Internal League format has effectively been discontinued, with a new Doubles League (organised by GW) taking its place. It was agreed that the Doubles League should become the medium through which the semi-finalists for the Doubles club competition next Spring are determined, with the top 4 in the league progressing. GW to post notification of this on notice board.
It was discussed how to integrate new and non-team playing members into the club. MA suggested a ‘buddy’ system where an established member of similar standard is allocated to the new member, helping them fix up games and become integrated.
A plan was formulated to set up a new Internal League made up primarily of these members. As part of action 4.1.1 each Committee member is take an action to ask the members they contact (and other ‘fringe’ players as appropriate) if they would be interested in playing in such a league. If a minimum of 10 interested members can be raised, GW to organise leagues. A deadline of 27th October was set to contact and formulate a list of interested parties.
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Committee
MA/AO
GW
Committee
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7.0
7.1
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Facilities
See Appendix B for report from Dave Wood.
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7.1.1
7.1.2
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(ref. 8.2.1) Roadside signage at entrance to Club – SE to contact Bursar regarding the Club’s input into the new sign being proposed by the School.
IR to speak to Dave Wood about organising a meeting between the new Committee and the School Bursar.
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SE
IR
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9.0.
9.1
9.2
9.3
9.4
9.5
9.6
9.7
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Any Other Business
GW to determine competition dates ASAP, circulate to the rest of the Committee, and forward details to Dave Wood for publishing on the Website.
A Racketball night was discussed and it was agreed that a Monday evening in mid-to-late November (6:30 start) would be an ideal time. This would help integrate new and ‘fringe’ members, as well as potentially providing a focus towards getting people using the courts more. SE agreed to organise the event, with help from the rest of the Committee in spreading the word/getting 10-12 people minimum to take part.
The issue of Friendly matches between Repton and other clubs was discussed. AO stated that Rolls-Royce had been approached and were keen to take part, preferably early in the New Year. Due to other distractions (the Doubles league, team matches and the proposed Racketball night), a firm decision on this was deferred until the next Committee meeting.
MA indicated that a possible link was being investigated into a Corporate sponsorship deal with Toyota, where (in return for an upfront sponsorship fee) Toyota employees were able to join the club at a reduced rate. This would potentially provide an extra source of revenue and at the same time increase the membership head count. MA to pursue an introduction to the appropriate person within Toyota.
MA gave a rundown of progress from Carol’s Friday night coaching sessions. So far there have been 3 sessions, comprising approx 10 juniors across a range of ages. The format provides for 2 courts from 6:30 onwards, and all juniors have had some one-to-one coaching. MA stated that Carol is happy with the way things are going so far, and that she will continue on the current basis.
SE has contacted Lee Watson with respect to coaching at a senior level. SE has informed Lee that he is free to advertise his coaching services throughout the club. WH to forward Lee’s coaching and contact details on to Dave Wood so that a suitable notice can be formulated and added to the website.
It was discussed whether an advert should be placed in the Hilton and Repton Advertiser magazines, at a cost of £40 per half page. The content of the advert was discussed, with some thought required as to whether listing the other facilities on the School/Squash Club site (such as the gym and swimming pool) would help to draw in new members. Whilst it was agreed such an advert would be potentially useful, a decision was deferred until the next meeting.
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GW
SE (with help from Committee)
MA
WH
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10.0
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Date of Next Meeting - Tuesday 27th November, commencing 7:30pm
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Signed: Chairman: Secretary:
APPENDIX A
Remaining members to contact about rejoining for 2007/08
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A
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Noel
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Adams
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01283 510383
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07887 977111
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A
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Russell
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Baker
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01283 702318
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01283 546083
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07747 864702
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Sarah
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Baker
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01283 702318
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07929 828328
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James
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Baker
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01283 702318
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George
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Baker
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01283 702318
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W
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Michael
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Conway
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07971 894904
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W
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Mervyn
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Coxon
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01530 417898
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01530 412072
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Elliot
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Coxon
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01530 417898
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W
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Neil
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Dorrington
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01283 520781
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01332 248415
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0781 3330820
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M
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Wayne
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Gregory
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01332 515543
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07971 316 888
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M
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Steve
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Haynes
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01283 815912
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07921 042397
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M
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Andrew
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Hobson
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01283 735268
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07801 351781
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M
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Neil
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Huntington
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01283 730013
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01283 730045
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07801 144343
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M
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Peter
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Jones
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01283 702677
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G
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Mary
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Kuhl
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01283 512 737
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G
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Sean
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Mahon
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01332 513504
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01159 704559
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07866 605807
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S
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Max
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Ordish
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01283 701862
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Jon
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Ordish
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01283 701862
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I
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Chris
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Smith
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01283 512737
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07801 122295
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APPENDIX B
FACILITIES REPORT – OCTOBER 2007
Please find attached response from School Bursar to my original email. I received this today after prompting his secretary. With regard to contents, my only comments are:-
- Not fussed about phone extension - it was his Fire Officer's suggestion rather than mine.
- Given Club finances I assume we will be happy to accept a sign at the School's cost - even if it does take until Spring.
- Assume he will communicate direct with Ian re accounts.
With regard to other matters:-
- As you will see from signs at Club, electrical safety testing for 3 year certificate will be taking place tomorrow and Friday - I will ask the contractor (Paul Hastings) to replace the light safety guard on Court 1 and the failed tube on Court 3 whilst he has the scaffolding up. Paul will also be investigating the problem with the Court fans which were causing the power to trip just after midnight a few weeks ago - if as I suspect they may need replacing I will get a quote for you to approve before proceeding.
- Have only received 2 match reports to date - also please let me have any other stuff for the web site - I think the team info is now up to date albeit the link to the Derbyshire Squash web site for the latest league tables is only as good as their web site which seems in a bit of a mess - for some reason they only appear to be showing leagues for divisions 1, 3, and 5 at the moment, and in another part of their site they're still showing last year's tables!
Cheers Dave
----- Original Message -----
From: bursar
To: David Wood
Cc: jenny
Sent: Wednesday, October 17, 2007 12:10 PM
Subject: RE: Repton Squash Club - Committee Changes
Dear David
I am sorry I have not responded earlier. And I am mindful that we have the accounts stuff to sort out that should have been done in January!
I have no plans to install a School telephone extension in the Squash Club. If the building is evacuated because of a fire it would not be sensible for someone to go back into the building to use a phone! Up until 9 p.m. every day there is access to a phone in the Sports Complex. After 9 p.m. I would have thought that members’ mobiles will suffice.
Cathy Twigg will be providing a new sign at the school’s cost, but it will probably not appear until the Spring.
I will get back to you re. meeting the new committee members once I have got round to the accounts that should have been done back in January. In the meantime, I will be very happy to meet with them should there be any issues.
Kind regards
Carl Bilson
Bursar
Repton School
01283 55920
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