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Ref.
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Action
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1.0
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Minutes of Last Meeting
The minutes of the meeting of 09 November 2005 were approved as an accurate record.
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2.0
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Matters Arising from Last Minutes
All matters arising from the last meeting were reviewed under the appropriate section.
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3.0
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Secretarial and Administrative Matters
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3.1
3.1.1
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Items from 9th November
(ref. 3.1.1) Advertising for handbook has now been finalised. JB to obtain contact details of latest new members from IR and pass on to Steve Pogmore for inclusion. Printing and distribution will then follow asap.
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JB/IR
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3.1.2
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(ref. 3.1.2) Formal hand over of Secretary Role from IR to JRB will take place on 23.1.06.
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IR/JRB
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3.1.3
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(ref. 3.1.4) The ‘A Board’ sourced by JB to facilitate communication of important club notices was agreed to be too large. JB to organise smaller version.
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JB
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4.0
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Membership Matters
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4.1
4.1.1
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Items from 9th November
(ref. 4.1.1) Volvo sponsorship – payment now received
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4.2
4.2.1
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New Members
The following applications for membership have been received since the last meeting and have been approved:-
Mike Conway (adult)
David Lumsden (adult)
Richard Jackson (adult/country)
Graham Macintosh (adult)
Calum Macintosh (junior)
Lowri Macintosh (junior)
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5.0
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Treasury and Finance
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5.1
5.1.1
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Items from 9th November
(ref. 5.1.1) Repayment of running costs from Repton School for year ending 31st March 2005 has now been received by AS.
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5.2
5.2.1
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Hand-over Status
Hand-over from AS to IR has been delayed due to difficulties in establishing signing authority with Nat West for IR. IR will take over treasurer responsibilities from AS in next two weeks and if cheque signing is required DW & JB will assist.
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IR/AS
DW/JB
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6.0
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Club and Team Squash
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6.1
6.1.1
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Items from 9th November
(ref. 6.1.1) JB provided ML with Team Captains Check List at meeting – ML to issue as reminder to captains.
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ML
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6.1.2
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(ref. 6.1.2) New ‘Americana’ style internal league launched in December and has generated increased interest – extended to end of January to allow more games to be played. A number of requests for inclusion in next month’s league have been received – particularly from new members.
Agreed that a ‘National League’ format (American scoring – first to 9 points in each game or two clear points if tied at 8 all) should form the basis of the next league. ML/JRB to organise from 1st February.
CW to organise internal league for Ladies.
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ML/JRB
CW
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6.1.3
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(ref. 6..1.3) Club Competitions
- Entries for all competitions received and draws/dates will be posted on notice board/web site w/c 23rd January.
- Semi-Finals Night will be held Wednesday 12th April and Finals Night on Wednesday 19th April with trophies to be presented on the night. ML to consider possibility of inviting sponsors to this event.
- End of season ‘Dinner’ – ML/SE investigating Mickleover Golf Club as potential venue for golf competition during day and buffet/disco format for evening with target date Friday 21st April – ML/SE to publicise as soon as finalised.
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ML
ML
ML/SE
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6.2
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Squash Grants
JRB has investigated the possibility of obtaining a grant for the Club from England Squash – this however appears to be dependent on the Club holding an ES Charter which may be difficult for a club of Repton’s size. JRB has arranged a meeting with Steve Amos of ES at Repton on 7th February to discuss further – CW to attend if possible and other Committee members welcome. JRB to confirm time.
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CW
JRB
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7.0
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Action Plan Progress Reports
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7.1
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Items from 9th November
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7.1.1
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(ref. 7.1.1) JB has prepared document listing the Committee’s agreed objectives for the forthcoming season. JB to send electronic version to DW for publishing on the web site.
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JB/DW
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7.2
7.2.1
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Sponsorship (report circulated)
(ref. 7.1.3) Court sponsorship deal finalised with Webbes Removals
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7.2.2
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(ref. 7.1.1 & 7.1.4.) 11 ads secured for new Handbook providing significant addition to sponsorship revenue. PH to raise invoices for these and Jee Jar Jees court sponsorship renewal, and monitor/collect payment keeping IR informed.
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PH
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7.2.3
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PH to provide JB with more detailed breakdown of sponsorship figures for previous and current financial years to assist progress monitoring against objectives.
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PH/JB
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7.2.4
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PH has ‘discovered’ 10 Derby Evening Telegraph T shirts in attic and will discuss their possible use as prizes at social events with SE.
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PH/SE
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7.3
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Marketing & Promotions
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7.3.1
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Jo to prepare a summary of proposed objectives/plans and circulate to Committee.
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Jo
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7.4
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Social
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7.4.1
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Away leg of Social Doubles Match with Burton and pre Xmas Quiz Night at Club both very successful and well supported by Club Members – thanks to SE for organising.
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7.4.2
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(ref. 7.3.3) ML will discuss with SE the organisation/format of a ‘New Members’ night at the Club possibly involving some form of mini handicap tournament including the new members and a selected group of established members. A provisional date of Wednesday 1st March was set for this event – JRB, ML, DW, CW and JB offered to participate.
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ML/SE
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7.4.3
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PH to discuss his suggestion of an inter club ‘champions’ competition with SE.
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PH/SE
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7.5
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Coaching and Squash Development (report circulated)
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7.5.1
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Agreed that Club subsidy on Friday night for junior coaching be increased to cover any deficit on £25 (formerly £20) in view of CW’s extended coaching time (now 2.5 hours).
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CW/IR
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7.5.2
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CRB checks – CW has already completed this as part of her ES coaching license, but is completing latest forms which JRB has received from ES.
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CW
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7.6
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Facilities (report circulated)
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7.6.1
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Internal Décor Improvement – costed proposals from design consultant received – unfortunately costs for full scheme far exceed Club’s maximum potential budget for such improvements. Options to be further considered.
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All
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7.6.2
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Light fitting in Ladies Changing room replaced.
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7.6.3
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Mick Davies is repainting radiator in Mens Changing Room.
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8.
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Any Other Business
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8.1
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(ref. 8.2) Letter from Club to Felix Frixou had been delayed pending written confirmation from DSRA of their decision. This has still not been received and therefore letter to FF will now be sent with copy to DSRA expressing disappointment with lack of formal notification.
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JB
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8.2
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(ref. 8.3) ML suggested the introduction of induction packs for new members – this was agreed to be a good idea – ML to formalise. (carried forward)
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ML
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8.3
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Mick Davies had asked DW to pass on his thanks to the Committee for his and Sandra’s Christmas presents.
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9.
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Date of Next Meeting
Wednesday 8th March 2006 commencing 7:30pm
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