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REPTON SQUASH CLUB
MEETING OF DIRECTORS
MINUTES OF COMMITTEE MEETING
Date of meeting: 20th October 2009 Venue: Repton Squash Club Start time: 19.30 hrs
Present: A Oldbury M Allen Apologies: I Rodgers
S Evans L Watson F Thompson
S Whiting
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Ref.
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Action
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1.0
2.0
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Apologies
Apologies were received from Frances Thompson and Ian Rodgers.
Minutes of Last Meeting
The minutes of the meeting of 7th September 2009 were approved as an accurate record.
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3.0
3.1
4.0
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Secretarial and Administration
(ref 3.1) (carried forward) AO agreed to take on the responsibility of collating and producing a membership list for internal distribution. AO to format and print copies as required once the majority of 2009/10 members have joined.
Membership Matters
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AO
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4.1
4.1.1
4.1.2
4.2
4.2.2
4.2.3
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New Members
Current membership levels are as follows: 64 members, of which 6 are new members (Abigail Whiting, Dan Johnson, Richard Jackson, Mark Talbot and two members who have joined on a 3-month trial). 7 members from last year have resigned.
From the list of 2008/09 members, this leaves 35 potential members to contact to ask if they plan to rejoin. AO to distribute list to all Committee members.
Other Membership Matters
It was agreed to hold a Xmas-themed squash and quiz night for members and their families, with the aim of getting more members involved. This would take place on Sat 5th December. SW agreed to take on the organisation of this with FT, and distribute a list of jobs to the rest of the Committee as soon as possible.
(ref 4.2.4) (carried forward) SE confirmed that he had collated all the questionnaires returned by the membership following the recent request for feedback. SE to compile responses and report back to the Committee.
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AO
AO
SW/FT
SE
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5.0
5.1
5.1.1
5.2
5.1.2
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Juniors
Coaching
Due to Summer holidays it has been quiet – nothing to report.
Friendlies and Competitions
The possibility of organising friendly matches for the Juniors to play against Juniors from other clubs was raised. LW agreed to contact the school, and the 3 clubs in the area with Junior sections, about a potential event.
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LW
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6.0
6.1
6.2
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Treasury and Finance
Current Balances
Balances not available due to IR’s absence.
SE stated that he and IR had met with the School regarding the subject of finance. The School have agreed in principle to pay the outstanding monies from Sandra Davies’ cleaning wages, however we are awaiting a definitive answer.
The School were also asked if they would accept partial responsibility for the costs of the planned reurbishment works. They agreed to take away the draft cost proposal and get back to the Club.
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6.2
6.2.1
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Court Usage & Bar Takings
SE produced the Club’s financial figures for the last six months, which had been put together by IR. It was noted that, whilst there appeared to be a slight loss on the figures, there were a number of mitigating reasons for this. It was agreed that a truer picture of the Club’s finances would be gained by looking at them again after the next quarter.
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7.0
7.1
7.1.1
7.2
7.2.1
7.2.2
7.2.3
7.2.4
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Club and Team Squash
Team Squash Update
The teams had got off to a good start, winning their opening matches. The Mens 1st and 2nd teams were able to field strong sides due to the influx of new players at the top of the rankings.
Internal Leagues/Competitions
SE produced a list of members that he felt would be interested in approaching to join a new Internal League. It was agreed to send out an email to all members to see if any others would be keen to join. The leagues would be posted up prior to the next Committee meeting.
AO agreed to come up with a list of dates for, and obtain volunteers to run, the club competitions and get things moving, with the aim of starting before Christmas.
A Club night was suggested in order to integrate new members. This was proposed to be run on a monthly basis (Tuesday nights), from 6:30pm onwards. Flat rate of £2 adults, £1 juniors. MA to organise.
Photo boards need formulating for last year’s competition winners. MA to organise, In addition SW offered to do photos of all team squads.
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SE
AO
MA
MA/SW
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8.0
8.1
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Facilities
The Club has organised for new sponsorship boards to be made. Once available, these will require mounting at the Club.
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SE
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9.0.
9.1
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Any Other Business
SW asked if the kitchen area could be cleaned and tidied up, by getting some of the ladies involved during a Ladies Night soon. This idea was welcomed by the Committee.
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10.0
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Date of Next Meeting - Tuesday 12th January 2009, commencing 7:30pm
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Signed: Chairman: Secretary:
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