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Ref.
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Action
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1.0
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Minutes of Last Meeting
The minutes of the meeting of 26 April 2006 were approved as an accurate record.
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2.0
2.1
2.2
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Matters Arising from Last Minutes
JB announced the resignation of Jo Bunt from the Committee due to home commitments, and thanked Jo for her contribution and support given to the Club during her time on the Committee. JRB has agreed to take on Jo’s Marketing responsibilities in addition to his secretarial role.
JRB has now received forms from IR and will complete relevant Companies House documentation to cover resignations of Jo, Simon Evans and Martin Howson.
All other matters arising from the last meeting were reviewed under the appropriate section.
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JRB
JRB
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3.0
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Secretarial and Administrative Matters
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3.1
3.1.1
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Items from 26th April
(ref. 3.1.2) The search for an appropriately sized A Board continues.
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JB
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4.0
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Membership Matters
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4.1
4.1.1
4.1.2
4.2
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Items from 26th April
(ref. 4.1.1) JRB has attempted to contact Sean Mahon but had no response.
(ref. 4.1.2) JRB to ensure latest key fob numbers maintained on membership list. (carried forward)
New Members
No new applications for membership have been received since the last meeting.
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JRB
JRB
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5.0
5.1
5.1.1
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Treasury and Finance
Items from 26th April
(ref. 5.2) JB has recently been sent Nat West account details by IR and will now attempt to resolve outstanding signatory problem.
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JB
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5.1.2
5.1.3
6.0
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(ref. 5.3) IR has sent all year end information and to Smith Cooper (Accountants) - end of year accounts should be available by next meeting.
(ref. 5.4) IR has actioned the 3% salary increase for the Club Steward and his Assistant effective from 1st May 2006 as agreed at last meeting. IR to confirm that this has been confirmed in writing to MD and SD.
Club and Team Squash
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IR
IR
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6.1
6.1.1
6.1.2
6..2
6.2.1
6.2.2
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Items from 26th April
(ref. 6.1.1) ML to issue Team Captains Check List to captains prior to start of next season. ML to stress importance of adhering to start times for matches.
(ref. 6.1.4) Curry night organised for Thursday 6th July
Club Competitions
In view of apathy in getting games played and difficulty in getting players available for this season’s competitions and finals, it was agreed to attempt a new format for next year incorporating the following characteristics:-
- Hold earlier in season culminating in Finals Night towards end January
- Entry Fee for all competitors.
- Specific nights to be set for preliminary rounds with courts marked off for purpose
- Short period between preliminary rounds
- Exception to above will be Doubles Tournament which will retain this year’s successful format
ML to organise tournaments on above basis drawing on support from Committee and Club members as appropriate.
Internal Leagues – Master Cars Trophy for person playing most games in year to be based on position at end December 2006. DW to post notice accordingly. ML to provide DW with record of first ‘Americana’ League.
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ML
JRB
ML
DW
ML
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6.3
6.3.1
6.3.2
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Team Squash
Following internal canvassing of players and discussions regarding number of mens teams/retention of 1st Team in Division 1, ML recommended that the Club should retain the 1st team in Division 1 and subject to a review of the nomination list enter 4 teams into next season’s DSRA Winter Leagues – this was agreed by the Committee.
Following the resignation of Geoff Oldbury as 1st Team Captain, the captains of the winter teams were likely to be:-
1st Team – Mike Lambert
2nd Team – Simon Evans
3rd Team – Ian Wood
4th Team – Will Hibbert
ML will confirm with the above.
ML to confirm entry of 4 teams with entry fee to Gill Ford of DSRA by 1st July latest and in discussion ensure that no more than two Repton Mens teams are scheduled to play on the same night.
CW reported that one Repton Ladies team had already been entered (and paid for) for next season.
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ML
ML
ML
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7.0
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Action Plan Progress Reports
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7.1
7.1.1
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Items from 26th April
(ref. 7.1) Committee Resources – vacancy notices posted on web site but with no response to date. JB has prepared notices for Notice Board – these were agreed and will be posted on boards following meeting.
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JB
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7.2
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Sponsorship
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7.2.1
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(ref. 7.2.1) Payment received from Jee Jar Jees
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7.2.2
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(ref. 7.2.2) JB to confirm status of invoicing for handbook advertising with PH (carried forward)
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JB/PH
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7.3
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Marketing & Promotions
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7.3.1
7.3.2
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(ref. 7.3.2) New Members Pack emailed to new members from last 12 months. JB has now provided hard copies – JRB to leave behind Bar and brief MD.
JRB is awaiting posters from Pete Riley for external advertising of the Club – proposal is two promotional evenings in September, one on a Match Night, with voucher for free court for anyone joining.
Proposal agreed by Committee – JRB to chase posters and organise distribution/ promotion evenings with support from Committee and Club members as appropriate.
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JRB
JRB.
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7.4
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Social
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7.4.1
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(ref. 7.4.1) Vacancy Notice for Social Manager put on web site but no response to date. JB has prepared a notice for the Notice Board – agreed and to be posted following meeting.
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JB
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7.4.2
7.4.3
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Curry Night at Jee Jar Jees being organised by JRB for Thursday 6th July.
Possibility of an early August Summer Barbeque at Hargate Lodge on lines of last year was raised by JB who is prepared to host it. However this required someone to take on full responsibility for organisation. ML agreed to approach Simon Evans to see if he would be prepared to do this as a one off – ML to confirm outcome back to JB.
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JRB
ML
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7.5
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Coaching and Squash Development
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7.5.1
7.5.2
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Report prepared by CW and attached as Appendix A
(ref 7.5.2) The possibility of assistance from parents of juniors on Friday evenings has been investigated but with no positive outcome to date.
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7.5.3
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England Squash Bronze Club Charter
It was agreed that efforts to achieve this should remain on hold pending more certainty that the Club could provide the necessary resources to sustain such status.
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7.6
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Facilities (report circulated)
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7.6.1
7.6.2
7.6.3
7.6.4
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(ref. 7.6.1) Internal Décor Improvement – costed proposals from design consultant received – unfortunately costs for full scheme far exceed Club’s maximum potential budget for such improvements. Plans to be put on hold until further notice (carried forward).
Cleaning of Courts 2 and 3 to be organised for October 2006 when Sirius have resources to carry out – DW to organise.
Deadlocking of Club at weekends/bank holidays following departure of Gary Jones in July – agreed to post Notice asking for volunteers from membership/relatives/friends. If no response after 2 weeks, DW to approach School Bursar for assistance.
(Post Meeting Note) Collection of mail for Club from school also needs to be organised – DW to organise.
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DW
DW
DW
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8.
8.1
8.2
9.
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Club Steward’s Review Meeting
Review Meeting held by DW with Mick Davies on 15th June. No issues to report. MD authorised to purchase new tape/CD player for Club – ML may have one and will discuss with MD.
April and May bar/court usage statistics attached as Appendix B.
Any Other Business
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ML
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9.1
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(ref. 9.1) Total ‘No Smoking’ Ban – JB has sourced permanent signs and will request MD to display at Club.
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JB
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10.
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Date of Next Meeting
Wednesday 2nd August 2006 commencing 7:30pm
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