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REPTON SQUASH CLUB

MEETING OF DIRECTORS

MINUTES OF COMMITTEE MEETING

Date of meeting: 22^nd January 2008        Venue: Repton Squash Club       Start time: 19.30 hrs

Present: G Whitehurst   A Oldbury                                                         Apologies : I Rodgers

             S Evans          W Hibbert   

             M Allen            J Boyden 

Ref.		Action
1.0         2.0	Apologies   Apologies received from IR.   Minutes of Last Meeting   The minutes of the meeting of 27th November 2007 were approved as an accurate record.
3.0   3.1       3.2     3.3       4.0	Secretarial and Administration   A discussion was held regarding production of the handbook for Repton Members, now that this year’s membership list was up to date. GW agreed to speak to Steve Pogmore about typesetting, printing etc, whilst SE is to attempt to obtain some advertising revenue to offset the costs.   (ref 3.2) It was confirmed by SE that the invoice sent to Colin Haynes and Neil Nightingale for advertising covers both last year and this year.   AO passed around completed forms to notify Companies House of the recent changes on the Committee. These were signed by all Committee members. AO to forward the completed forms to Companies House.   Membership Matters	GW/SE             AO
4.1   4.1.1     4.1.2         4.2   4.2.1     4.2.3	New Members   Membership currently stands at 91. MA confirmed that Andy Hobson had said that he did wish to rejoin, but he has not yet done so.   AO reported that four new members had joined since the last meeting: Andrew and Robert Keep (Repton school juniors), Simon Wilson, and Roberta Barratt-Brown, who have both joined on a 3-month trial. In addition AO reported that an enquiry had been received from Sean Mahon, but that this needed chasing up. AO to supply Sean’s details to MA, to make contact in his role as New Member Co-ordinator.   Other Membership Matters   (ref 4.2.1) AO stated that club membership details have now been sent to England Squash.   (ref 4.2.3) SE stated that the ‘new members’ advert was published in the January edition of the Hilton, Littleover and Willington Advertiser magazines. So far three enquiries had been made, resulting in two new members (Roberta Barratt-Brown and Simon Wilson). The total cost of advertising was £190. This action is to be carried forward to the next meeting in order to better gauge progress.	AO                     SE
5.0   5.1	Treasury and Finance   Current Balances   Nat West: £4,283.23 Close Bros: £11,966.85
5.2   5.2.1       5.2.2       5.2.3         5.3.1	Court Usage & Bar Takings   WH supplied figures up to and including December 2007. A discussion on the information provided concluded with a feeling that this information (in its current form) did not clearly provide a true position of the financial position of the Club. MA agreed to obtain historical information relating to court usage and bar takings and supply to IR for analysis.   In view of the current financial position of the club, the Committee felt that it would be necessary to increase the cost of court stamps to £5. This was unanimously agreed. MA to take this forward (stamp machine conversion etc).   The subject of other areas of cost and expense reductions was also discussed at length. The conclusion was that more analysis was to be instigated by SE in order to propose an action plan to the Committee at a later date.   Bank Mandate   (ref 5.3.1) (carried forward) JB stated that he has had no response from NatWest to his correspondence requesting a bank mandate so that the Club’s account signatories can be changed. JB has written to the bank again since. JB to chase up with NatWest if no response within the next week.	MA/IR       MA       SE             JB
6.0   6.1   6.1.1         6.1.2     6.2   6.2.1     6.2.2       6.4   6.4.1                               6.4.2         6.4.3	Club and Team Squash   Team Squash Update   GW stated in his report (see Appendix A) that the third team had been struggling to get a consistent and competitive side out, due to injuries and unavailability of team members. To this end the nomination order had been reworked to allow Ian Rodgers and Glyn Burton to become available for the 3rd team, and thus provide some strength in depth.   GW also stated that the 2nd team were through to the next phase of the KO Cup. SE to fix up a date with Burton for the 1st team’s tie.   Items outstanding from 27th November   (ref. 6.2.1) AO stated that work had commenced on producing photo boards for all outstanding seasons. These will be completed and mounted at the club by the next meeting.   An invoice had been received from Graham Howkins for costs of taking photos in 2006. SE to pass the invoice on to IR.     Internal Leagues/Competitions   AO produced suggested dates for this season’s competitions:   Time Tournament night: Tuesday 5th February   President’s Cup night: Tuesday 4th March   Doubles League: To be completed by: Friday 4th April   Club Championships: 1st round to be played by: Friday 14th March 2nd round to be played by: Friday 4th April Semi Finals Night: Wednesday 9th April Finals Night: Wednesday 16th April   These were accepted by the Committee. GW to produce posters inviting entries ASAP, with help as required from the Committee.     The issue of how to integrate new members and get them playing (more) had been discussed at previous meetings. Resurrecting the squash ladder was seen as a way of providing a competitive element and also providing new members with names of other members of a similar standard to approach for games. MA agreed to work with GW to organize printed cards with names and contact details, and inform members of its revival.   The possibility of resurrecting the ‘Club Night’ was mentioned, again with the aim of getting people playing more and integrating new members. It was agreed to host one per month, with the Committee taking turns in having responsibility for ‘hosting’ the night. MA to organize and host the first one – date TBA.	SE         AO       IR                                 GW/Committee     MA             MA
7.0   7.1   7.1.1     7.1.2     7.1.3	Facilities   See Appendix B for report from Dave Wood.   WH to confirm with Dave that the basic jobs (first four on the list) need carrying out ASAP.   It was unanimously agreed that the court fans need repairing as delaying this could have a detrimental effect on the condition of the courts. WH agreed to notify the school, get quotes and then go ahead as appropriate.   External painting and court cleaning was not deemed necessary, or financially viable, at this stage.	WH     WH
7.1.4     7.1.5     7.1.3	(ref. 7.1.1) (carried forward) Roadside signage at entrance to Club – SE to contact Bursar regarding the Club’s input into the new sign being proposed by the School.   (ref 7.1.2) (carried forward) IR to speak to Dave Wood about organising a meeting between the new Committee and the School Bursar.   (ref 7.1.3) (carried forward) WH stated that there were a few minor issues resulting from the recent visit of the Environmental Health officer to the club. WH agreed to liaise with Mick Davies to resolve the remaining issues ASAP.	SE     IR     WH
9.0.   9.1           9.2	Any Other Business   AO has spoken to Rolls-Royce about a friendly match with Repton (at Repton), and that they were keen to take part, probably once the Winter League season has finished in April. AO stated Rolls-Royce would probably bring 10-12 players. AO to fix a date with RR and report back to Committee. SE stated he would do the same with Burton SC.   SE raised the possibility of using some of the ‘dead’ space near the bar area. One such possibility was to have a pool table in this area. It was agreed that club member’s points of view needed to be canvassed before going ahead with such a move. To be carried forward to the next meeting.	AO/SE           Committee
10.0	Date of Next Meeting -  Tuesday 26th February 2008, commencing 7:30pm

Signed:           Chairman:  Secretary:  

APPENDIX A

SQUASH REPORT

Repton 1^st team

Men’s Squash Division 2	P	W	L	D	F	A	Pts.
Duffield 2	8	7	1	0	142	47	142
Dragons (LA Fitness) 2	8	7	1	0	135	52	135
Hood Park 2	8	6	2	0	112	76	112
Repton 1	7	4	3	0	95	70	95
Burton 2	7	3	4	0	83	95	83
Burton 3	8	1	7	0	67	135	67
Lumb Farm 2	8	2	6	0	57	125	57
The Manor 2	8	1	7	0	48	139	48
Men’s Squash Division 4	P	W	L	D	F	A	Pts.
Dragons (LA Fitness) 4	7	6	1	0	125	25	125
Sandiacre Friesland	7	5	2	0	105	59	105
Duffield 4	7	6	1	0	105	62	105
Repton 2	7	4	3	0	90	72	90
Brampton Manor 2	7	2	5	0	67	102	67
Rolls-Royce 2	6	2	4	0	60	84	60
Burton 5	7	2	5	0	49	115	49
Hood Park 4	6	0	6	0	29	111	29
Men’s Squash Division 5	P	W	L	D	F	A	Pts.
Dragons (LA Fitness) 5	6	6	0	0	114	17	114
Queens Park 2	5	4	1	0	76	38	76
Burton 6	5	3	2	0	61	60	61
Kimberley Manor	5	2	3	0	56	61	56
Repton 3	6	1	5	0	33	102	33
Belper	5	0	5	0	27	89	27

Repton 2^nd team

Repton 3rd team

Men’s Knockout Cup 2007/2008

Repton 2^nd have now played Repton 3^rd in the Knockout Cup on the 17^th January Repton 2^nd won 5 – 0 the next round is to be played before the 12 /4/08

Repton 1^st are against Burton 2^nd this match as yet to organised before the 12/4/08

We have re nominated the 2^nd and the 3^rd team to see if we can achieve better results for the 3^rd team Tim Stretton and Jeff Smith have been moved to number one and two of the 3^rd team and Ian Rodgers and Glyn Burton have been moved to four and five of the 2^nd team

APPENDIX B

Facilities

• Remedial Electrical Work resulting from 3 year inspection was carried out by Paul Hastings on 7th/8th January 2008. Awaiting invoice.
• Water fountain repaired by Waterflo/Manufacturer and reinstalled Tuesday 15th January at no cost to Club. Waterflo also carried out 6 monthly service for which there will be the usual charge (£40 plus VAT).
• 6 monthly service of fire alarm system and emergency lighting carried out by O'Heaps on Wednesday 16th January. Awaiting invoice (£125 plus VAT).

• Shower Servicing (est. £100)
• Court Heater Servicing (est. £230)
• Septic Tank emptying (est. £110)
• Drains Rodding/Gutter Cleaning (est. £50)

There are also 2 more major items of maintenance which need to be considered and decided upon shortly if they are to be carried out this year:-

• External Painting (est. £800 - £1000)
• Court Cleaning (all 3 courts @ £368 per court)

Web Site

No requests for updates received for some time. Match Reports up to date up to Xmas (although some results taken from Derbyshire Squash site) - please encourage Team captains to forward reports for new year.

Cheers Dave

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