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REPTON SQUASH CLUB
MEETING OF DIRECTORS
MINUTES OF COMMITTEE MEETING
Date of meeting: 22nd July 2008 Venue: Repton Squash Club Start time: 19.30 hrs
Present: A Oldbury I Rodgers Apologies: None
S Evans J Boyden
M Allen
W Hibbert
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Ref.
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Action
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1.0
2.0
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Apologies
No apologies were received.
Minutes of Last Meeting
The minutes of the meeting of 3rd June 2008 were approved as an accurate record.
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3.0
3.1
4.0
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Secretarial and Administration
(ref 3.1) (carried forward) WH agreed to extract the most relevant information from the membership list supplied to him for future distribution to members. He stated that this would be completed by the end of August.
Membership Matters
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WH
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4.1
4.1.1
4.1.2
4.2
4.2.1
4.2.2
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New Members
Membership currently stands at 107. 1 new member since last meeting, namely: John Lloyd.
WH stated that the two members who had been chased for subscription renewal recently and who had not replied (Rachel Chapman and Simon Wilson), have had their key fobs deactivated.
Other Membership Matters
A discussion was held regarding initiatives to help get members (both new and existing) through the door. MA agreed to chase Brian Robb over the previously discussed potential Toyota tie-in. As a general marketing exercise it was agreed to target local businesses i.e. pubs, shops, in an advertising campaign designed to attract new members. JB agreed to help set up the advertising literature.
MA suggested a member referral scheme whereby an existing member could ‘introduce’ a new member to the club, with an incentive offered (such as a discount voucher). AO to consider including details in membership renewal pack.
In order to keep current membership interest levels high, following the success of the Repton Cup racketball night it was agreed to hold another one with the same format/captains etc. A date of 4th September was set. Members to be informed via posters (SE) and email (AO).
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MA/JB
AO
SE/AO
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5.0
5.1
5.1.1
5.1.2
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Juniors
Coaching
SE reported that Lee Watson has continued with the Friday night Junior coaching sessions. These are still going strong although numbers have been slightly down in recent weeks – this was attributed to the Summer holidays. Lee is to move the sessions to Friday daytime during the school holidays. The Junior tournament is being planned and organised by Lee in a league format over the holidays.
AO had previously checked the list of Junior attendees to ensure that all were members of the Club. This produced a few discrepancies but it had been noted that children under the age of 7 were not required to be members in order to use the facilities. SE to check if there were any juniors over 7 that were non-members and chase up accordingly.
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SE
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6.0
6.1
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Treasury and Finance
Current Balances
Nat West - £3088.25
Close Bros - £12231.76
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6.2
6.2.1
6.3.1
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Court Usage & Bar Takings
WH supplied figures up to and including June 2008 (see Appendix A). It was unanimously agreed that there was a marked improvement in the figures over the last few months. The historical information relating to court usage and bar takings has been supplied to IR for analysis. WH to discuss with IR about a way forward.
Bank Mandate
(ref 6.3.1) (carried forward) SE has now received the forms from NatWest, via JB. All forms are required to be completed by IR, SE and AO (the new signatories). All parties to contact their local branch of NatWest, producing the form(s) and necessary ID in order to finalise the signatory changes.
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IR
IR/SE/AO
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7.0
7.1
7.1.1
7.1.2
7.2
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Club and Team Squash
Team Squash Update
With the focus turning to the Winter leagues, it was agreed that the Club should enter 3 teams; however teams 2 and 3 both need a certain amount of thought as to the make up of the team, and also who would captain them. SE to take this forward.
It was also agreed that we need to look at finding a replacement for George Whitehurst as Club Captain, as well as introducing a Ladies rep onto the Committee. Action on the Committee to come up with suggestions and approach members.
Internal Leagues/Competitions
Nothing to report.
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SE
Committee
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8.0
8.1
8.2
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Facilities
(ref 8.1) (carried forward) It was unanimously agreed that the court fans need repairing as delaying this could have a detrimental effect on the condition of the courts. WH stated that the electrician is due to start work tomorrow (23rd Aug), following which WH will issue an update.
(ref 8.2) (carried forward) The ongoing issue of the pressure of the showers in the Mens changing rooms was raised. WH to attempt to resolve and contact SE to discuss once a plan is formulated.
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WH
WH
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9.0.
9.1
9.2
9.3
9.4
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Any Other Business
SE stated that he and Lee Watson were due to meet with the new England Squash regional officer in early August, to discuss opportunities open to the Club now that the Bronze Charter mark has been secured.
E-On has asked for an electricity meter reading from the Club; WH to obtain the reading and reply to E-On.
A date needs finalising for this year’s AGM. AO to speak to IR about timescales for production of the end of year accounts and agree on a date for the AGM. AO to notify Committee and membership in due course. Post meeting note: AGM date set for Tues 23rd September.
The membership fees were reviewed and it was agreed to impose a £5 increase on the full adult membership, with a similar percentage increase across the board.
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SE
WH
AO
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10.0
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Date of Next Meeting - AGM - Tuesday 23rd September 2008, commencing 7:30pm
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Signed: Chairman: Secretary:
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