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REPTON SQUASH CLUB
MEETING OF DIRECTORS
MINUTES OF COMMITTEE MEETING
Date of meeting: 27th March 2007 Venue: Repton Squash Club Start time: 19.30 hrs
Present: D Wood A Oldbury Apologies : P Howkins
C Wood I Rodgers J.Bunt (JRB)
J Boyden (JB) G Whitehurst
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Ref.
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Action
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1.0
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Minutes of Last Meeting
The minutes of the meeting of 6th February 2007 were approved as an accurate record.
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2.0
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Secretarial and Administration - Membership Matters
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2.1
2.1.1
2.2
2.2.1
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New Members
Applications for membership have been received from:-
John Ellis
Brian Robb
Gordon Hill
These were approved by the Committee.
Gordon Hill has paid for full membership but qualifies as a Country Member – IR will arrange the appropriate refund.
JRB has now updated the Membership including key fob numbers – total membership currently stands at 115.
Other Membership Matters
(ref. 2.3.1) JRB has now passed the latest membership list to England Squash. IR will now request a refund against subscriptions already paid to ES.
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IR
IR
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3.0
3.1
3.1.1
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Treasury and Finance
Items from 6th February
(ref. 3.1.1) JB has written to Nat West. requesting all forms required for change of signatories to the bank account. It was agreed that these will be completed for IR and for other new signatories (which will be required following the resignation of JB and DW from the Committee) as soon as these have been agreed.
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JB/IR
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3.2
3.3
4.0
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Current Balances
Nat West: £5186.19
Close Bros.: £14,325.57
Outstanding Payments
IR to credit JB with £75.00 re outstanding invoices.
Club and Team Squash
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IR
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4.1
4.1.1
4.1.2
4.2
4.2.1
4.2.2
4.2.3
4.2.4
4.3
4.3.1
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Team Squash Update
Men’s Teams:-
1st Team – should finish 3rd in Division 2
2nd Team – towards bottom of Division 4 – in danger of relegation, but still in Cup.
3rd Team – mid table in Division 5
Club Competitions
- All competitions progressing satisfactorily to semi –final stage.
- Finals Night set for Wednesday 25th April – notices posted on A Board and web site.
- Food will be organised by Mick Davies for Finals Night – AO to post notice requesting names of those attending in order to estimate numbers requiring food.
(ref. 4.2.2) AO has purchased new Men’s Trophy and is attempting to retrieve the Veteran’s trophy from Mike Lambert. There is no permanent Super Vets Trophy. Agreed that all permanent trophies should in future be retained by the Club and displayed in the Trophy Cabinet.
AO will also purchase replica trophies for hand out on Finals Night to winners and runners up in all competitions including juniors.
(ref. 4.2.3) Honours Boards update will be arranged by Dave Clibborn following the completion of 2007 competitions. AO to ensure all information passed to DC and organise update.
(ref. 4.24) Photo Boards – AO has attempted to resolve this with Graham Howkins, but with no success to date – JB agreed to progress via PH.
Internal Leagues
(ref. 4.3.1) In light of low number of games played in the current leagues, DW will email all participants extending the end date for the league from 1st April to end of May. AO/GW in conjunction with new incoming Committee members need by next meeting to determine future policy on internal league format and who will administer them going forward.
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AO
AO
AO
AO
JB/PH
DW
AO/GW
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5.0
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Action Plan Progress Reports
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5.1
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Sponsorship
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5.1.1
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(ref. 5.1.1) Outstanding Invoices – PH to invoice IFC (£25 – Handbook Ad.) and Webbes (£75 – Handbook Ad/Court Sign) with immediate effect. (carried forward)
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PH
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5.2
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Marketing & Promotions
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5.2.1
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No report, but suggested that roadside signage at entrance to Club may be worth investigating – AO to review with JRB.
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AO/JRB
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5.3
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Social
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Nothing to report.
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5.4
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Coaching and Squash Development
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5.4.1
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Junior Coaching – Friday evening sessions completed for this season, but junior tournament organised, culminating on Finals Night 25th April. No coaching will be available during summer 2007 and CW is considering whether she will be able to provide junior coaching to the Club next season and on what basis this could be.
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CW
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5.5
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Facilities
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5.5.1
5.5.2
5.5.3
5.5.4
5.6
5.6.1
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Progress Report attached as Appendix A.
In light of current court usage and financial situation it was agreed to defer this year’s scheduled cleaning of Court 1. Agreed to target cleaning of all 3 courts for June 2008 – review with committee and agree following AGM in September.
Following vandalisation of Squash Club Sign at entrance to car park, IR agreed to check if replacement is covered under the Club’s Insurance Policy.
(Post Meeting Note:- IR has confirmed that sign is covered but policy excess is £250 – DW to obtain quote for replacement and determine if a claim is justified.)
Following poor service from our electrical services Supplier, DW will consider alternative suppliers prior to the Electrical Safety Certificate renewal required in November 2007.
Objectives for 2006/2007 Season
(ref. 5.6.1) JB has written to Simon Evans and Martin Allen thanking them for their willingness to join the Committee in May and advising dates of future meetings. DW to send copy of Minutes.
It is understood that John Clay is also willing to join the Committee – IR to confirm with JC on Monday 2nd April and advise JB. JB will also confirm with GW that Will Hibbert is prepared to join the Committee and will then formally write to John and Will inviting them to attend the May meeting of the Committee. The aim is to ensure a smooth handover pending the resignation of JB, DW, and CW at the AGM in September.
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DW
IR
DW
DW
DW
IR
JB
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6.0.
6.1
6.2
6.3
7.0
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Club Steward’s Review Meeting
Review Meeting held by DW with Mick Davies on 27th March.
February bar/court usage statistics attached as Appendix B.
A 3% increase in salaries for the Club steward and Assistant was agreed with effect from 1st May 2007 – IR to action and confirm in writing.
Any Other Business
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IR
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None
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8.0
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Dates of Next Meetings - Tuesday 22nd May
- Tuesday 10th July
- Tuesday 18th September AGM
All commencing 7:30pm
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Signed: Chairman: Secretary:
APPENDIX A
FACILITIES REPORT – MARCH 2007
The highlights of maintenance work completed since the last meeting are:-
- Shower Servicing
- Drain Rodding
- Gutter Clearing
- Ladies Loo repair - new cistern
- New Low voltage fan for Mens Showers
- Septic Tank emptying
- Court Heater servicing
It's an exotic life in Facilities!!
Outstanding maintenance items for 2007 are:-
- Shower/Central Heater Boiler servicing (in hand)
- Court 1 cleaning (Committee to confirm go ahead)
- Electrical Safety Certificate (due November - consider new Supplier?)
APPENDIX B
Repton Squash Club – Bar/Court Usage Statistics February 2007
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February 2007
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February 2006
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+/(-) Last year
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% +/(-) Last Year
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Bar & Equipment Sales
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£569.65
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1040.57
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(£470.92)
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(45.3%)
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Court Usage (stamps)
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£302.00
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£599.00
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(£297.00)
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(49.6%)
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Court Usage (meters)
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£157.00
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£137.00
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+£20.00
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+14.6%
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